Job Description
Job summary
The Finance Assistant - Financial Control will provide a dedicated financial administration service to the Finance department, supporting both accounts receivable and payables functions, ensuring transactions are processed accurately, promptly and in accordance with agreed procedures and the NHS Better Payment Practice Code. The post holder will maintain records within finance systems, apply correct financial coding, undertake routine credit control, support the set-up and maintenance of provider accounts, maintain clear workflow notes and take ownership of routine invoice, claim and provider queries through to resolution. The role requires an organised and efficient approach, good attention to detail, and the ability to work effectively with providers, suppliers, internal colleagues, clinical teams and commissioners in a fast-paced finance environment.
Main duties of the job
The role will be varied and will adapt over time as the ICB develops. Reporting to the Finance Officer, the post holder is expected to fulfil the following key functions:
Undertake accounts receivable activities including clearing receipts and unallocated cash, reviewing aged debt and carrying out routine credit control by telephone and email.
Investigate and resolve invoice queries in a professional and efficient manner.
Receive, validate and process manual payments.
Set up and maintain customer and supplier accounts on relevant finance systems.
Maintain clear and accurate notes in the financial ledger to reflect the status of invoices, queries, approvals and follow-up actions.
Support financial processes by ensuring transactions, invoices, claims and supporting records are processed within agreed timetables.
Chase providers and internal teams regularly for outstanding information, or evidence required to resolve invoice queries and support timely payment.
Undertake routine statement reconciliations, promptly investigating discrepancies.
Use spreadsheets, system reports and basic analysis to support invoice validation, payment processing, reconciliation and management information requests.
Support development and continuous improvement of local finance procedures and contribute to maintaining robust audit trails and information governance standards.