Job Description
Start Date: as soon as possible Salary: Grade 9 £30,515 - £33,119 FTE per annum (Actual Salary based on weeks worked and hours: £18,189.19 - £19,741.37 p.a.) Contract: Fixed term for one year, with the possibility of extension for a further period, subject to a review of staffing requirements. Hours: 25 hours per week, Monday - Friday, term time only to include INSET days + 1 week in the summer holidays Location: Office based - Leaf Trust Shared Services Hub (BS30) Application Closing Date: 12/11/26 - We recommend early application as the school reserves the right to close the advert prior to the stated deadline date Interview date: TBC __________________________________________________________________________________________________________________________________________________________ Are you an organised and proactive administrator looking for a part-time, term-time role where your skills can make a real difference? Do you enjoy working accurately, maintaining systems and records, and providing a reliable service within a busy team? We are looking for an organised and dependable administrator who takes pride in work well done. The Role: Reporting to the Trust Head of HR, you will help deliver a high-quality, efficient HR service across Leaf schools and the central team. Regular administration is at the heart of this role. You will take ownership of recurring tasks, keep information accurate and up to date, and follow established processes to ensure work is completed on time. Alongside this, you will respond to queries and changing priorities within a busy Trust environment. Your responsibilities will include: Monitoring the HR inbox and answering telephone enquiries, responding to routine queries and directing others appropriately. Updating HR systems and maintaining accurate staff records, becoming a system superuser to train and support administrative colleagues. Maintaining the staff benefits portal. Placing recruitment adverts on behalf of Leaf schools and keeping the recruitment log up to date. Carrying out pre-employment checks and ensuring the SCR is kept up to date Preparing and checking contracts and letters. Supporting the induction of new School Business Managers. Maintaining organised and up-to-date HR files. Taking minutes at HR meetings when required. Providing general advice and guidance to Headteachers and School Business Managers on HR processes and procedures, referring more complex queries to the Trust Head of HR. About you You will enjoy bringing order to information and getting the details right. You will be comfortable with regular, process-led work and understand the importance of handling confidential information carefully. We are looking for someone who: Has strong administrative skills and a thorough, methodical approach. Takes ownership of tasks and follows them through to completion. Can organise their workload independently, meet deadlines and adjust priorities when needed. Communicates clearly and provides a friendly, helpful service. Is confident following up with colleagues to ensure safer recruitment requirements and other procedures are met. Is confident using IT systems and willing to learn new ones. Uses sound judgement to resolve straightforward queries and recognise s when to ask for guidance. Experience in HR administration or recruitment would be welcome, and previous experience within an education setting would be advantageous. We also welcome applications from experienced administrators with transferable skills and an interest in developing their HR knowledge. An NVQ or equivalent qualification in business administration, or a CIPD Level 3 qualification , is desirable. A willingness to undertake further professional training and work towards relevant qualifications is essential. Fluency Duty: This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to converse at ease with pupils, parents and other users and provide advice in accurate spoken English is essential for the post. _________________________________________________________________________________________________________________________________________________________________________________________________________________ The Trust: The Leaf Trust is a family of 18 schools (14 primary, 2 junior and 2 infant) united by a shared commitment to excellence, inclusion and strong community partnerships. Together, we create opportunities for collaboration, professional growth and the sharing of best practice across our schools. We encourage you to browse our respective websites for more information about the Trust. We can offer you: A Great Working Environment: Experience a supportive and motivating workplace with a dedicated and hard-working staff team. Professional Growth: We are committed to staff development and offer excellent CPD opportunities. Staff can also take advantage of various apprenticeship opportunities to enhance their skills and knowledge, allowing for practical