Job Description
Private PA Based in a luxurious residence in Kensington (top English skills written and spoken and a high level of Italian is required) Some travel to Milan in the immediate future. (5 days based in residence) with a view to some hybrid in the future. Supporting this charming an very busy international Italian Family with multiple interests and properties. 5 years+ as a top level private PA is required based in London. Reporting into the Chief of Staff & UHNW couple when required. The role will include:- Extensive and complex travel arrangements – handling a mixture of commercial and private travel, hotel reservations and transfers for the family and staff. Drafting correspondence and proof-reading. The family are Italian so often required written communication support to ensure accuracy, tone and fluency. In-depth research into destinations, products and venues, often using AI tools. Making dinner reservations and booking appointments for all the family. Responsible for documentation, visas, renewals, memberships and insurance. Shopping for clothes and household items. Liaising with galleries, designers and florists to arrange fittings and installations. Helping adult children with bookings, correspondence, driving lessons, shopping, university issues. Organising birthday dinners & parties. Liaising with other staff in the UK office and Italy, lawyers and accountants. Managing multiple bank accounts, making all UK payments and maintaining a budget spreadsheet. Household staff Managing a team of household staff; housekeepers, laundress, chef, facilities, security, drivers and house managers. I acted as point of contact between staff members and the Principals, ensuring smooth running of their lives and a large, complex property in Central London. Managing the full recruitment process; liaising with agencies, conducting interviews, speaking with references and payroll, drafting letters and job descriptions, arranging trials, negotiating salaries and off-boarding. Management of staff expenses. Some travel to Milan Property Dealing with urgent house issues, for example leaks – calling contractor, obtaining approval for their quote, often supervising the work and making payment. Assisting with house issues and inventories in overseas properties. This is wonderful opportunity to work for an amazing family & become part of a great team. Polished and well spoken is essential and degree standard much preferred. Great package + bonus