Job Description
Job summary
**Internal Applicants Only**
The post holder will be responsible for the management of the administrative aspects of the colposcopy service across the Trust. They will be required to ensure a comprehensive and user-friendly service is delivered, which meets the recognised standards for Colposcopy and will work closely with the Clinical lead, Lead Nurse for Colposcopy and the CSPL (Cervical Screening Provider Lead). The post holder will be a key interface for patient enquiries, correspondence and for supporting clinicians' in managing clinical pathways including results and information requests. The post holder will be the key point for administrative contact with the clinical teams and divisional managers.
Main duties of the job
Supporting Colposcopy services consisting of:
- Awareness of and adherence to NHSCSP documentation and protocols (particularly NHSCSP publication 20)
- To have a sound working knowledge of the NHS Cervical Screening programme and outpatient booking rules both nationally and locally
- To organise and manage retrieval of pathology results effectively
- Manage the Colposcopy Diary and assist in the organisation of departmental meetings and minute taking
- Responsible for collating and sending the Colposcopy discharge /Discontinue lists to on a weekly basis
- Download direct referrals from Cytology Lab through NHS Mail on a daily basis
- Provide support for general administrative duties including photocopying, filing and patient record request and retrieval from clinics and patient records. Produce letters, minutes and reports as required using technology where available
- Work with the clinical staff to review Colposcopy admin in a timely manner, track & coordinate results/imaging requests & appointments relevant to colposcopy pathways
- Check KC65 data on a daily basis to ensure appointments and waiting times are correct. Support lead Nurse Colposcopist in producing KC65 data
- To transcribe dictated correspondence and MDT meeting reports and have access to dictate and shared drive
- Ensures data entry onto Trust systems is consistent with workflows and follow standard operating procedures
- Responsible for supporting internal Audit and patient satisfaction surveys as require
Job description
For further details, please see attached Job Description and Person Specification or contact Caroline Walton via email c.walton1@nhs.net.