Job Description
An exciting opportunity has arisen for an experienced Executive Assistant to work alongside a senior business leader within a major international group. This position offers the opportunity to work in close partnership with a highly engaged and demanding executive, providing first-class support across a broad range of professional responsibilities. The successful candidate will become a trusted point of contact and an integral part of the executive's day-to-day effectiveness, helping to ensure that priorities are managed smoothly and efficiently. The role, a blend of executive and personal matters, is suited to a seasoned Executive Assistant who enjoys taking ownership, anticipating needs, and operating with a high degree of autonomy. It requires strong judgement, exceptional organisational skills and the ability to build a relationship of trust over the long term. Working within a fast-paced environment, the successful candidate will be exposed to a wide range of business topics and high-level interactions while benefiting from a stable, professional and respectful working environment where loyalty, discretion and commitment are highly valued. Based in Paris, this is a rare opportunity for an Executive Assistant seeking a long-term position in which they can make a genuine contribution and become a key partner to a senior executive. Key Responsibilities Manage a complex and constantly evolving calendar, coordinating meetings, appointments, and strategic engagements Organise domestic and international travel arrangements, including transportation, accommodation, itineraries, and logistics Anticipate scheduling challenges and proactively identify practical solutions Act as a key liaison with senior internal and external stakeholders, ensuring smooth communication and follow-up Manage correspondence, communications and sensitive information with the utmost discretion Prepare briefing notes, presentations, reports and meeting materials Monitor ongoing projects, deadlines and action plans, ensuring timely execution and follow-up Coordinate administrative processes, approvals, signatures and document management Conduct research and prepare summaries on a variety of business-related topics Support the day-to-day operations of the executive office and family matters, and assist with ad hoc requests as required Uphold the highest standards of professionalism, confidentiality and service at all times Candidate Profile Fluent French and English, both written and spoken Minimum of 8 years' experience as an Executive Assistant supporting a C-level executive, senior leader or principal within a demanding environment Proven experience operating at executive level within a corporate, entrepreneurial or family office setting Exceptional organisational, planning and prioritisation skills Strong attention to detail and outstanding execution capabilities Ability to manage multiple projects simultaneously while maintaining a high level of accuracy Excellent written and verbal communication skills Strong interpersonal skills and ability to interact confidently with high-level stakeholders Excellent judgement, discretion and problem-solving abilities Highly proactive with a demonstrated capacity to anticipate needs and requirements Flexible, adaptable and comfortable working in a fast-moving environment Able to work autonomously while maintaining a collaborative and service-oriented approach Personal Qualities Absolute discretion and confidentiality Strong sense of professionalism and accountability Positive, solution-oriented mindset Excellent emotional intelligence and diplomatic skills Resourceful, resilient and highly responsive Strong service ethic and commitment to excellence Adaptable, trustworthy and dependable Impeccable integrity and sound judgement Conditions Location: Paris, France Contract: Permanent, Full-Time Salary: Competitive, depending on experience Start Date: As soon as possible This is an exceptional long-term opportunity for a senior Executive Assistant seeking a key position alongside a prominent business leader within a demanding yet rewarding environment.