Primary Care Administrator

Job summary

An exciting opportunity has arisen to join Chastleton Medical Group in a newly developed role that combines Reception and Data Administration duties.

This is a varied and rewarding position, offering the successful candidate the opportunity to work across both departments, supporting the delivery of high-quality patient care and ensuring the maintenance of accurate clinical records.

The role will involve direct patient contact through reception duties alongside administrative and data quality responsibilities, making it ideal for someone who enjoys a mixture of customer service, administration, and healthcare data management.

The successful candidate will be flexible, organised, and motivated, with the ability to work independently and as part of a team in a busy General Practice environment. This role offers excellent development opportunities and exposure to multiple areas of primary care operations.

Main duties of the job

Reception Responsibilities

1. Deal with patient enquiries both face-to-face and over the telephone.
2. Process requests for repeat prescriptions in accordance with practice procedures.
3. Register new patients and temporary residents.
4. Handle incoming and outgoing correspondence, tasks, and messages.
5. Support clinicians with administrative requests during surgery sessions.
6. Process payments for non-NHS services and reports.
7. Scan, file, and manage incoming documentation.
8. Deal professionally with complaints and patient concerns.

Data Responsibilities

1. Scan and accurately code clinical correspondence into patient records.
2. Summarise patient notes and update electronic records as required.
3. Apply SNOMED coding in accordance with practice protocols.
4. Highlight significant clinical information requiring GP review.
5. Assist with maintaining high-quality and accurate patient records.
6. Assist with audits and data quality improvement projects.
7. Ensure all patient information is handled confidentially and in compliance with GDPR.

General Responsibilities

1. Maintain confidentiality at all times.
2. Use SystmOne and other practice systems efficiently and accurately.
3. Provide cover within both Reception and Data teams when required.
4. Contribute positively to team working and service improvement initiatives.
5. Undertake any other reasonable duties appropriate to the role.

Job description

This is a varied and rewarding position, offering the successful candidate the opportunity to work across both departments, supporting the delivery of high-quality patient care and ensuring the maintenance of accurate clinical records.

The role will involve direct patient contact through reception duties alongside administrative and data quality responsibilities, making it ideal for someone who enjoys a mixture of customer service, administration, and healthcare data management.