Job Description
Executive Assistant to CEO at scaling global Executive Search Firm / £60k–£70k / Mayfair Our client is a fast-growing, global Executive Search firm specialising in financial services headhunting. The London office is around 50 people strong and continues to grow and the business is on an exciting path. They are looking for someone who is used to working at a fast pace, enjoys taking ownership of a role and who will work proactively to streamline calendars and efficiently manage inboxes to get the CEO operating succinctly. Someone who is tech savvy is key, they are very pro AI so it needs someone who is AI fluent and keen to keep learning and find smarter ways of working. The CEO is a lovely person to work for: fiercely intelligent, passionate and working at a million miles an hour. He has high expectations but is a great boss. You will act as the lynchpin between the CEO and his excellent Chief of Staff, to whom you will report day to day. You won’t be micromanaged, so this suits someone who is thorough, a self starter and can work autonomously. The role is 90% Executive Assistant and 10% Office Manager. Executive Assistant Duties: Full ownership of the CEO’s diary, managing a busy and fast-moving schedule with strategic thinking Inbox management: triage, prioritisation and drafting correspondence on the CEO’s behalf End-to-end travel management, including flights, hotels, cars, itineraries and restaurant bookings Ensuring travel between meetings is watertight and pre-empting any issues before they arise Meeting preparation, including agendas, briefing notes and action tracking Following up on meetings using AI-generated recordings and notes (no minute-taking required) Acting as a primary point of contact for internal and external stakeholders Handling confidential information with complete discretion Processing expenses Preparing reports and presentations Office Manager Duties: Opening up the office each morning: unpacking deliveries, getting the coffee machine going and setting the office up for the day Closing down at the end of the day Managing relationships with building management and service providers Overseeing office supplies and equipment New joiner onboarding logistics Greeting clients Coordinating internal events The Ideal Candidate: Proven experience as an EA supporting a fast-paced, senior executive Strong experience in MS Office (Outlook, Word, Excel, PowerPoint and Teams) AI fluent and keen to keep learning High emotional intelligence Exceptional attention to detail Longevity in roles Hard working attitude Hours: 9am–6pm, and flexibility out of hours Location: Mayfair. 5 days in the office. Salary: £60,000–£70,000 DOE + discretionary bonus Benefits: Annual performance bonus 25 days holiday plus bank holidays Company pension, life assurance and a range of other benefits This is a fantastic opportunity for an experienced EA who thrives on pace, loves bringing order to a busy world and wants to make a lasting impact at a forward-thinking, growing business.