Job Description
Our client is a successful City-based recruitment firm looking for a highly organised, proactive and personable Executive Assistant to support the Directors and wider business. This is a varied Executive Assistant role combining senior-level PA support with marketing, operations and office management responsibilities. The successful Executive Assistant will be confident working with senior stakeholders, clients and candidates, while being hands-on and happy to take ownership of a broad range of tasks. Key EA Responsibilities Provide comprehensive Executive Assistant and private administrative support to the Directors, including complex diary management, travel, meetings and hospitality. Act as a key point of contact for clients, candidates and Directors, including coordinating interviews and providing cover during annual leave. Coordinate Board meetings, PDP meetings, training and company events. Support the Marketing Director with candidate surveys, training, client and employee gifts and general marketing administration. Provide wider operational support, including managing the central inbox, CRM updates, DocuSign documentation, Partner WIP and CV formatting. Post job advertisements and support consultants and management with day-to-day administration. Assist with onboarding and offboarding, office supplies, company mobiles and first-line IT support. Help maintain a welcoming, well-organised office and take responsibility for internal events and office initiatives. Act as Fire Marshal and support appropriate health and safety procedures. Our client is looking for an experienced Executive Assistant who is organised, discreet, proactive and able to manage multiple priorities, preferably with previous recruitment experience. You will have excellent attention to detail, strong communication skills and a genuine willingness to get involved across the business. This would suit an Executive Assistant, Personal Assistant, Office Manager or Senior Administrator who enjoys a varied role and wants to become an integral part of a successful City-based recruitment business.