Office Administration Assistant

Our opportunity for you We are looking to appoint an exceptional Office Administration Assistant to join our inspirational organisation. Reporting to the Office Manager, the role will support the administration of the College, as part of the Office and Reception teams. Do you want to work with inquisitive students and collaborative staff? Do you value being at the heart of a vibrant city? Does this sound like your perfect job? Then Landau Forte College Derby is the place for you. The type of people we are looking for are likely to possess infectious enthusiasm, a reliable and highly organised individual, who can multi-task, with a professional and friendly disposition. They will be resilient, driven, determined, and ambitious. This is an excellent opportunity to work in a leading educational organisation at the cutting edge of educational development. Key information Contract : Permanent Full-time including holidays Start date : ASAP Salary : £12.71 per hour Closing Date : 1 November 2026 Person specification The successful candidate will have: Have past experience in a similar role or strong administration experience Be able to deliver exceptional customer service have a knowledge of relevant policies/codes of practice and awareness of relevant legislation. Have a friendly yet professional and respectful approach which demonstrates support and shows mutual respect. Be open, honest and an active listener. Take responsibility and be accountable. Be committed to the needs of the pupils, parents and other stakeholders and challenge barriers and blocks to providing an effective service. Demonstrate a “can do” attitude including suggesting solutions, participating, trusting and encouraging others and achieving expectations. Be adaptable to change and demonstrate flexible. Act with pace and urgency being energetic, enthusiastic and decisive. Have the ability to learn from experiences and challenges. Be committed to the continuous development of self and others by keeping up to date and sharing knowledge, encouraging new ideas, seeking new opportunities and challenges, open to ideas and developing new skills. Be able to work within a team of people and on occasion be able to train and motivate. Be able to follow direction but also have the ability to work alone. Demonstrate great organisational skills. Have a good knowledge of Microsoft Office and proven keyboard skills. Be committed to the broader education of young people Demonstrate excellent personal organisational skills and be a proactive, forward thinker Demonstrate excellent communication skills and confident working in a busy, demanding environment Show attention to detail and appreciation of need for accuracy when dealing with complex tasks. Demonstrate the ability to respond to external and internal queries in an appropriate and professional manner. Demonstrate the ability to work with integrity and discretion in an environment with high levels of confidentiality. Be a good communicator (written and verbal) who is able to clearly present complex information. Be reliable and punctual. Employ a methodical approach to planning and organising workload. Job description Duties for this job will include (but are not limited to): Part of an administration team based in the Administration Office and Reception, to ensure specific work programmes are completed successfully to agreed deadlines. Be able to work within both the office and reception team and provide first aid cover when required Ensuring that telephone and face-to-face enquiries from staff, students, parents, and visitors are dealt with promptly and professionally. Provide routine clerical/administrative support e.g. photocopying, filing, faxing, emailing and responding to routine correspondence. Maintain manual and computerised records/management information systems. Produce lists/information/data as required, e.g. pupil data. Maintain and collate pupil reports as requested. Undertake routine administration of school lettings and other uses of school premises when required. Provide general advice and guidance to staff, pupils and others. Undertake routine financial administration e.g. processing orders, receipt, recording and banking of monies due to the school. Basic first aid. Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Contribute to the overall ethos/work/aims of the school. Appreciate and support the role of other professionals. Attend and participate in relevant meetings as required. Participate in training and other learning activities and performance development as required. Demonstrate, give advice & guidance to, or train other employees, students or trainees on own duties. Keeping the office organised, including all post, student records and other sensitive documents are dealt with and stored appropriately. Completion of annual Review & Deve