Facilities Administrator

Facilities Administrator Location: Medical Detection Dogs Centre, Great Horwood, MK17 0NP Salary : £24,853 per annum Vacancy Type: Permanent, Part Time, 15 hours per week Medical Detection Dogs trains dogs to save lives. We train specialist dogs to detect the odour of human disease, providing life-saving Medical Alert Assistance Dogs to people with complex health problems across the UK and collaborating with NHS Trusts and other researchers and Universities both in the UK and internationally to advance the early diagnosis of disease. We have an exciting new opportunity to join this small, but ambitious charity that is a world leader in its specialist, innovative field. Main Purpose & Scope Of The Role: To provide efficient administrative and operational support to the Facilities function, ensuring the smooth day-to-day management of facilities services, suppliers, records and site operations. What You ll Do: Facilities Administration Manage purchasing requests, purchase requisitions and facilities-related orders. Administer uniform ordering, distribution and stock control. Purchase and provision of office supplies and stationery. Coordinate reception arrangements and associated administration. Manage incoming and outgoing post, courier services and franking. Maintain water testing schedules and records. Record Keeping and Coordination Maintain facilities compliance records and documentation. Assist with scheduling contractor visits and service appointments. Maintain supplier information and service records. Support facilities reporting and budget monitoring. Maintain contractor file to include insurance documentation and staff qualifications as appropriate. Supplier and Contractor Support Liaise with contractors and suppliers regarding appointments, quotations and service delivery. Raise purchase orders and track expenditure where required. Support contract administration activities. Shared Facilities Operations