Team Assistant within Financial Services

A top Investment Bank looking for a strong Team Assistant Core Responsibilities: •    Complex, high volume email management (where applicable). •    Advanced, proactive diary management. •    Client facing position, internal and external client handling. •    Manage complex travel arrangements within policy: co-ordination of flights, trains, check in, VISAs, accommodation and ground transportation logistics.  Manage a multitude of frequent changes at short notice and prepare travel itineraries. •    Management of coverage expense processing through Concur, reimbursement, personal amounts owing and monthly account reconciliations. •    System functionality expert - utilise internal systems •    Become integral part of business, understand group priorities and Banker expectation. •    Cover Group Mentality and strong team work ethic. •    Management of internal/external meetings, conference calls, see me/telepresence/Blue Jeans. •    General administration duties (Room bookings, filing, photocopying, faxing, stationery ordering and business cards). •    Partnership with assistants across the CIB group to provide back-up coverage during planned/un-planned absence sporadically. Essential skills/experience: •    Professional client handling and relationship building with all clients, Bankers and admin cover groups •    Full competency in diary management, can apply good judgment and has an understanding of competing priorities. •    Strong, executive communication style •    Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs. •    Can demonstrate pro-activity and ownership within the role •    Strong technical capabilities. •    Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately on a monthly basis. •    Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers. •    Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively. •    Is flexible, willing and receptive to change. •    Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion. •    Has a high level of attention to detail and delivers high quality results. •    Has an understanding of the culture of Investment Banking and the Corporate Bank •    Is a strong team player who can build networks and work in partnership with peers, management and senior stakeholders. •    Solution orientated. •    Is driven and can manage expectations through communicating proactively and often across different hierarchies. •    Can quickly grasp the political landscape and key people within the organization •    Has potential to act as a role model to their peers e.g. lead by example