Front of House/Team Assistant

A successful investment firm based in the West End is looking for a fantastic Team Assistant to join the team on a 9-month fixed-term contract, covering maternity leave from early October. This is a busy and varied role, working in a fast-paced and dynamic environment. The successful candidate must be available immediately and able to work in the office 5-days a week. Responsibilities Coordinating UK and international travel arrangements for team of 6-9, working closely with travel providers to manage bookings. Providing comprehensive diary management, scheduling meetings, arranging site visits and coordinating lunches/dinners. Preparing and submitting team expenses. Handling documents, coordinating signatures and liaising with external parties as required. Liaising with suppliers and managing the ordering of stationery, business cards and general office supplies. Coordinating refreshments and catering for the office and meetings. Ensuring meeting rooms are fully stocked, prepared and presented to a high standard. Preparing meeting materials, presentation packs and supporting with video conferencing and meeting room set-up. Meeting and greeting visitors and ensuring they are directed to the appropriate meeting room. Answering the main telephone line and providing general administrative support as required. Liaising with the IT team, raising support requests, assisting with troubleshooting and managing office IT equipment. Working with building management and external contractors to coordinate maintenance and facilities-related issues. Requirements Previous experience in a busy Team Assistant or similar administrative role is essential, preferably within a financial services environment. Excellent communication, organisational and interpersonal skills. Strong attention to detail with a positive, enthusiastic and proactive approach. Ability to prioritise and manage multiple tasks effectively. Good computer skills, including Microsoft Office, Word, Excel and Outlook. Salary £45,000-£50,000 DOE