Operations Assistant

Real Farming Trust (RFT) Operations Assistant Part-time (0.4 FTE, 7.5 hrs/day, 15 hrs/wk), UK-based, remote with some travel required. Permanent position. Please note candidates must be based in the UK and have the right to work in the UK. Ideal start date: As soon as possible, by 1st December 2026 About the Real Farming Trust The Real Farming Trust (RFT) works across food and farming systems to support agroecology, food justice and systems change. We are a small, values-led organisation working remotely across programmes in events, policy, funding, communications and movement-building. We value care, clarity and collaboration in how we work together, and we are committed to building simple, effective systems that support a healthy and sustainable organisation. About the role The RFT Operations Assistant provides essential administrative and coordination support to the RFT Operations Manager, helping ensure the smooth day-to-day running of RFT’s internal operations. This is a practical, detail-focused role for someone who enjoys making things work well behind the scenes. You will support routine administrative processes, help keep internal records organised, and ensure key operational tasks are completed reliably and on time. You will also help identify opportunities to improve how we work, bringing practical ideas that can be developed with the Operations Manager. The role will help reduce the administrative workload of the Operations Manager by taking ownership of routine operational tasks, improving consistency across core internal processes, and contributing to simple, transparent ways of working that reflect RFT’s values. This will enable the Operations Manager to focus more on organisational development, governance and continuous improvement. Key responsibilities Administration and coordination Schedule meetings and manage shared calendars Organise logistics for team away days and internal meetings (venue booking, catering, coordination, basic budget tracking) Maintain organised filing of key documents in shared Google drives Help ensure key documents are kept up-to-date (for example, contracts, insurance, etc) Support recruitment administration, including scheduling interviews and coordinating communication with candidates Create, maintain and update internal “How To” guides and simple process documents as requested Identify opportunities to simplify or improve routine administrative processes and contribute ideas to the Operations Manager for consideration Finance administration Process and categorise transactions in QuickBooks Support invoice processing and basic financial administration tasks Maintain accurate records relating to funding bids, grant agreements and reporting deadlines Support consistent and accurate bookkeeping processes so they are consistent, transparent, and easy for others to follow Governance support Take accurate minutes at Board meetings and occasional internal meetings Support the Operations Manager with policy reviews, research and document updates Internal communications Support updates to internal staff communications (e.g., intranet and email updates) The Operations Assistant may undertake additional responsibilities in connection with the above tasks which may arise from time to time and to ensure the smooth running of the Real Farming Trust. Key skills and experience Essential Highly organised with strong attention to detail Comfortable working with digital tools and systems (e.g. Google Workspace, spreadsheets) Reliable and able to complete tasks accurately and on time Good written communication skills Able to work independently in a remote team environment Comfortable handling routine administrative tasks An interest in RFT’s mission and the transition to a fairer and more sustainable food system. Desirable Previous experience in an administrative or coordination role Experience working in a charity or values-led organisation Familiarity with basic finance systems (e.g., QuickBooks or similar) Experience supporting meetings or minute taking Personal qualities You will thrive in this role if you are: Calm, methodical and dependable Enjoy structured, repeatable work and getting the details right Interested in how good systems can support people, not just create bureaucracy Happy working behind the scenes to keep things running smoothly and enjoy working in a remote team environment Comfortable with clear tasks and defined responsibilities, while also being willing to question whether processes are working as well as they could Proactive in flagging issues or missing information Interested in supporting a values-led organisation to work well. Working arrangements Remote working (UK-based) Flexible working pattern agreed with the Operations Manager Occasional attendance at in-person team away days (UK-based) Equipment support provided in line with organisational policy What we offer Annual salary: £28,272 (pro rata at 0.4 FTE equates to £11,308.80) 25 days annual leave,