Facilities Assistant

I am working with an international law firm based around St. Pauls and they are looking for a permanent office based General Office and Reprographics Assistant to work within their existing team.  There is a shift pattern of between 8am-6pm. Roles and Responsibilities Provide a friendly and efficient service to internal and external clients Adhering to Service Level Agreements (SLAs) as set out and agreed with the business Completing general reprographics duties including scanning, printing and finishing work To have a good knowledge of equipment used in the department Ability to produce court bundles of all specifications, including using appropriate tabbing and working to complex indexes Ability to create, edit, manipulate and manage PDF documents independently using both PDF docs and Fox IT. Experience operating Fiery-driven multifunction printers , including setting up print jobs, monitoring queues, and ensuring output colour accuracy Produce and finish legal documents using a range of binding methods including strip binding, coil binding and Velobind, ensuring documents meet client and court requirements. Care and understanding when handling original, confidential and historic legal documentation Where required log all incoming work and prioritise dependant on deadlines, or where the deadline cannot be met good communication with the originator. Use IT systems and software to receive, format and collate documents. Knowledge of BigHand or other workflow tool advantageous Sorting of incoming Royal Mail, DX post & Internal deliveries Booking of couriers international, domestic & local using online portals Email and regular communication with internal clients Regular distributions & collections of post and internal mail Regular loading bay collections & deliveries Support the Helpdesk and all other Facilities, ICS & Business Support services as required Assisting the Senior General Office and Reprographics Assistant with workflow coordination when required. Stock control of and ordering supplies Any other duties on ad-hoc basis Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. Skills and Experience Essential: Have previous experience in a similar role Good experience and knowledge of Excel, PDF, Word and Outlook Desirable: Experience working in a post room, reprographics environment, or operating high-volume printing, copying and binding equipment would be advantageous