Job Description
Owen Reed is looking for an experienced Legal PA to provide high-quality, proactive support to a team of partners and fee earners within a Corporate team. This opportunity would suit a highly organised professional with excellent communication skills, strong attention to detail and a commitment to delivering exceptional client service. Key Responsibilities Work collaboratively with Finance teams to support fee earners’ financial performance, including client billing, reporting, matter balances and working capital management. Support Business Development activities, including organising and attending events and conferences, maintaining CRM records, updating fee earner CVs and assisting with bids, tenders and pilots. Use the Business Development hub and credentials database to support business development work. Where supporting a Client Relationship Partner for a Client Universe Client, assist with organising and attending core team and relationship meetings, coordinating events and compiling regular client reports. Manage matter opening processes, ensuring correct rates are applied, engagement letters and matter specifications are prepared promptly, and Onboarding teams are consulted as required. Complete conflict checks, Client Due Diligence and the end-to-end Client Matter Inception process accurately and in line with firm protocols. Maintain effective file management, identifying matters for closure, ensuring bills are paid, clearing client balances and work in progress, and archiving completed files. Provide comprehensive diary management, anticipating commitments, coordinating meetings and travel, and resolving scheduling conflicts independently where appropriate. Arrange complex travel, identifying and recommending cost-efficient options. Prepare meeting packs and itineraries, and coordinate meeting rooms, hospitality and other resources. Use the Cube for administrative tasks, taking ownership to ensure work is delivered accurately and on time. Delegate appropriate work to Document Production, including pitch and tender documents, legal document conversions and amendments, and transcripts. Maintain the technical skills needed to support fee earners effectively and proactively address any knowledge gaps. Follow the firm’s risk and compliance policies, raising issues promptly with the relevant Partner or Risk and Compliance team. Complete all compulsory training on time and return complaints and claims questionnaires as required. Skills and Experience Three years’ experience, or equivalent, gained within a comparable environment at an appropriate level. Excellent written and verbal communication skills, including accurate grammar and punctuation. Strong proficiency in Microsoft Office. Proven experience of delivering exceptional client service. Excellent attention to detail and experience working in a fast-paced office environment. The ability to work collaboratively within a team and independently. A flexible approach to meeting client needs. A commitment to exceeding expectations and achieving goals.