Administrative Assistant Supporting HR

Administrative Assistant Supporting HR Non-Teaching Position Required for September 2026 36 hours per week, Term Time Plus Four Weeks or Full time (Holidays to be taken in school closure periods) Monday – Thursday, 8.00am – 4.15pm; Friday, 8.00am – 4.00pm Salary Point: Scale 5, Point 12 – 17 (£32,533 - £34,997 FTE) per annum depending on experience We are seeking to appoint a meticulous and highly organised Administrative Assistant supporting HR to join our dedicated school team. Reporting to the Headteacher and Business Manager, you will provide high quality administrative coordination and essential clerical support to ensure the effective, compliant, and timely operation of the school’s HR and personnel functions. This is a fantastic opportunity for an experienced, detail oriented administrator to apply their skills in a varied and meaningful role that supports our school’s vision, Catholic ethos, and caring community. Key Responsibilities: Coordinate advertising, support selection interviews, draft employment offers/contracts, and administer all pre-employment safer recruitment checks (DBS, right to work, references). Maintain a rigorous, fully accurate Single Central Record (SCR) and handle visa administration / Certificate of Sponsorship requests. Manage HR inboxes, maintain paperless records in line with GDPR, input data into Arbor (MIS), and promptly notify our external payroll provider of monthly staff variations. Track and log staff absence patterns, process Occupational Health referrals and manage employee benefit schemes (such as Cycle to Work and the Employee Assistance Programme). Attend internal meetings to take accurate minutes, compile data for termly Governor reports, process purchase requisitions in Sage, and provide confidential administrative cover for the Headteacher when required. The Ideal Candidate Should: Have proven administrative experience, ideally within a school office, compliance or human resources environment. Demonstrate a solid understanding of data protection (GDPR) and the ability to maintain absolute confidentiality and discretion. Possess exceptional organisational skills with an exact eye for detail, particularly when managing legal compliance records and data. Be fully computer literate with strong written and verbal communication skills, including the ability to compose fluent, professional correspondence. Maintain a flexible, collaborative attitude. This is an excellent opportunity to be part of a dynamic team. We are a supportive environment in which your talent and commitment will be encouraged, nurtured and rewarded. Set on a private estate in the leafy suburb of Carshalton and within a short travelling distance into central London, you will work in a friendly working environment. Further details and an application form are available by contacting the school, or can be downloaded from our school website. Applications from non-Catholics are welcome. All staff are required to be supportive of the Ethos and we have a full time Chaplain that can help support individuals within their roles. Applications to be received as soon as possible Individual contact will be made with potential candidates confirming date of interview The school reserves the right to interview as and when applications are received. We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.