Personal Assistant and Team Coordinator - PDEGO

If the link to apply no longer works this may be because the job opportunity has closed early. We occasionally close vacancies early due to high volumes of applications. We would therefore recommend you complete your application as soon as you are able to. About the role Sony Music is seeking a highly organised, proactive, and versatile Personal Assistant & Team Coordinator to support the PDEGO executive leadership team. This role sits at the heart of our UK office, combining high-level executive support, office management, and foundational people and culture responsibilities. The ideal candidate is a cultural champion, a master organizer, and a discreet, trusted point of contact for the team.  Sony Music PDEGO - Product, Design, Engineering, and Global Operations. This cross-functional powerhouse builds innovative products across AI, analytics, fan engagement, and supply chain logistics to ensure Sony Music's artists' music is successfully and seamlessly released worldwide. What you'll do Executive Support & Expense Management  Provide key executive administrative support to the PDEGO executive leadership team – anticipate needs, follow-through on all details and handle all confidential situations with discretion  Provide calendar management for the PDEGO executive leadership team, proactively resolving scheduling conflicts and optimizing their time, including scheduling of meetings across multiple time zones, and ensuring that all meeting logistics are flawless.  Take effective, professional, and succinct notes during meetings when requested  Coordinate complex domestic and international travel arrangements, itineraries, and accommodations  Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements  Support the executive leadership team on various initiatives, including internal surveys, presentation deck creation, org-wide communications and announcements and managing ad hoc projects as needed  Office Management & Team Coordination  Serve as the primary, first point of contact for all day-to-day office needs, inquiries, and facilities requests from the wider team  Oversee office ordering, including IT needs, snacks, and general inventory management to keep the office running seamlessly  Manage office floor plans and seating charts  Partner closely with the relevant internal teams to ensure that all UK new starters have the correct set-up and coordinate all employee onboarding needs, including but not limited to, welcome emails, first day coordination, office badge access, laptop and desk set up, new user accesses, and conduct a thorough tour of the space  Ensure timely scheduling of People Experience Business Partner new hire check ins, exit interviews and related ad-hoc meetings.  Event Planning  Lead and collaborate on culture building initiatives to cultivate an inclusive, high-energy, and collaborative work environment  Plan, organise, and execute internal team events, town halls, off-sites, celebrations, and networking gatherings from concept to execution  Coordinate with international office support teams for planning of global events (e.g. Global Summit) Assist with office coordination needs specifically tied to people programs and local culture initiatives Who you are Proven success in a fast-paced administrative or executive assistant role  Strong knowledge of and experience with Microsoft Office Programs (Excel, Outlook, PowerPoint, Word) and Google Suite (Gmail, Slides, Docs, Forms, Sheets) Exceptional time-management and multi-tasking abilities with an eye for detail Great client relations and hospitality-driven approach Highly empathetic, approachable, and solution-oriented with a passion for building team culture Exceptional written and verbal communication skills. Demonstrated the highest levels of discretion and confidentiality when handling sensitive executive and employee information  Highly organised and able to manage multiple timezones.  What we give you You join a vibrant global community with the opportunity to channel your passion every day  A modern office environment designed for you, empowering you to bring your best  Investment in your professional growth and development enabling you to thrive in our vibrant community  The space to accelerate progress, positively disrupt and create what happens next  We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives  We provide an excellent range of benefits like private medical cover, a generous pension scheme, life assurance, income protection, plus loads of music industry perks. There’s also time off over winter break  Equal Opportunities As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer