Scheduling Administrator

Scheduling Administrator

📍 Whiteley, Hampshire

🕗 Monday to Friday, 8:00am to 4:30pm

💷 Equivalent to £28,000 per annum

📅 Temporary Position with a view to go permanent

Are you a highly organised administrator with excellent communication skills and a passion for delivering outstanding customer service? Do you enjoy working in a fast-paced environment where no two days are the same? If so, we would love to hear from you.

Our client is looking for a Scheduling Administrator to join their busy team based in Whiteley. Working within the Technical Team and alongside a close-knit team, you will play a vital role in coordinating maintenance activities and supporting the delivery of facilities maintenance services across a portfolio of public sector clients.

This is a varied, fast-paced and technology-driven role that would suit someone who is naturally organised, confident using multiple software platforms and keen to work in a technical environment. The successful candidate will be comfortable navigating systems, client portals and Microsoft Office applications while acting as a key point of contact for clients, engineers, subcontractors and internal teams. A large proportion of the role involves telephone communication, making strong verbal communication skills essential.

Key Responsibilities

• Managing and administering planned maintenance tickets and client requests.


• Updating and maintaining asset records and documentation within internal systems.


• Ensuring maintenance paperwork and compliance documentation is completed accurately and uploaded on time.


• Updating client systems with work progress and completion details.


• Scheduling engineers and specialist subcontractors, coordinating resources and site access requirements.


• Liaising with clients, engineers, contractors and internal teams to ensure works are completed on schedule.


• Monitoring maintenance plans and raising work orders as required.


• Supporting the production of management information and monthly reports.


• Handling client enquiries and delivering a proactive, customer-focused service.


• Raising purchase orders for materials and subcontractor services.


• Providing general administrative support and team cover when required.


• Maintaining accurate records and supporting compliance across maintenance contracts.

What We're Looking For

• Previous administration, coordination or scheduling experience.


• Strong organisational skills with the ability to manage multiple priorities.


• Excellent attention to detail and accuracy.


• Confident Microsoft Office user, particularly Excel.


• Strong written and verbal communication skills.


• Experience working with databases, service management systems.


• A professional, customer-focused approach.


• Ability to build strong working relationships with clients and stakeholders.


• Comfortable working independently and as part of a collaborative team.


• Tech-savvy with the confidence to learn and adapt to multiple software platforms.


• Excellent telephone manner with the ability to build rapport and resolve queries effectively.

What's On Offer?

• Competitive salary equivalent to £28,000 per annum.


• Monday to Friday working hours with no weekends.


• Friendly and supportive team environment.


• Opportunity to gain experience within a well-established company


• Varied and engaging role with opportunities to develop your skills and experience.

Benefits of becoming an Office Angels Temp:

• Weekly Pay


• Up to 28 days annual leave


• Dedicated consultant to support your job search


• First opportunity to see permanent positions


• Access to free eyecare vouchers


• Temp of the Month awards


• Access to Boost, for online discounts


• Timesheets can be completed on mobile devices


• Discount schemes


• Access to Well-being platforms


• FREE access to online LinkedIn Learning courses.

Next steps… Contact Kat Bennett at Office Angels South Coast at kat.bennett@office-angels.com to hear about this or other opportunities. Alternatively, upload your CV to the Office Angels Website homepage.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improvin