Job Description
I am working with an international law firm close to Cannon Street and they are looking for a permanent Legal PA to join their finance team. The hours are 9.30am-5.30pm firm also offer hybrid 50/50 working. The role is within their FS Team in Finance Practice Group a role providing you with a broad base of responsibilities. You will have proven strong PA experience, preferably working within a Law firm providing support at Partner level and have strong organisational skills. You will be confident in meeting the frequent demands of a fast paced role with the understanding that strong communication with those you will be supporting is fundamental. Key Responsibilities including: Diary management - anticipating and managing all areas of diaries E-mail management, checking prioritising and summarising e-mails on a daily basis and reporting on and creating action points Time management – ensuring fee earners time and narratives are inputted daily Drafting correspondence as required Comprehensive travel arrangements including sourcing and booking hotels and transport on our online booking tool Establishing own administrative systems Efficiently managing own workload and being proactive with the ability to work on own initiative Becoming adept at proof reading and quality checks on all work produced Building good working relationships with colleagues Establishing rapport with clients Becoming familiar with legal terminology of practice area Establishing relationships with clients and anticipating their needs Understanding firm’s culture and goals Organises document management, including opening files, archiving and ensures that all relevant documents are filed electronically and paper-based, as required Demonstrates an understanding of the end-to-end billing process and Elite (Financial System) and liaising with billing team, producing the relevant documentation Assisting across practice groups/teams whenever he/she has spare capacity/as required Undertaking typing as required either via dictation or by marked up handwritten changes Delegating where necessary administrative tasks to administrative members of the team Actively embraces technology, including AI and collaboration tools, to improve efficiency, optimise processes and support smarter, more effective delivery of support services.