Events Assistant

Harris Hill is looking for an Events Assistant for 12 weeks, working 3-4 days in the office and 1-2 days at home, for a London based charity. About the Role: You will support the end-to-end coordination of events, ensuring logistics, administration, and on-the-day operations run efficiently. Working closely with the events team, you’ll help manage vendors, prepare documentation, and provide hands-on support during live events to maintain high standards and timely delivery. Key Responsibilities: * Assist with planning and scheduling event activities, timelines, and logistics. * Coordinate with vendors and suppliers to confirm bookings, deliveries, and service requirements. * Prepare and maintain event documentation, including run sheets, contact lists, and checklists. * Support event registration processes, guest lists, and attendee communications. * Handle general administrative tasks such as filing, data entry, and updating event records. * Provide on-the-day event support, including set-up, signage, registration desks, and guest assistance. * Liaise with venue staff to ensure room layouts, equipment, and catering are delivered as agreed. * Help with post-event wrap-up, including collating feedback, photos, and basic reporting. Key Requirements: * Proven experience supporting events, with exposure to planning and coordination activities. * Strong organisational skills with the ability to manage multiple tasks and deadlines. * Confident communicator, able to liaise effectively with vendors, venues, and internal stakeholders. * Solid administrative and office skills, including accurate data entry and document management. * Comfortable working on-site at events, including occasional early starts or late finishes. * High attention to detail and a proactive, problem-solving approach. Desirable Skills: * Experience working on corporate or public events in London. * Familiarity with basic event management tools or CRM systems. * Experience handling guest registration and check-in processes. * Knowledge of event health and safety considerations and procedures. Qualifications: * GCSEs or equivalent as a minimum, including English and Maths. * Further education in Events Management, Hospitality, Marketing, or related field preferred. * Any short courses or certificates in event planning or coordination would be an advantage. If you’re an organised, hands-on events professional looking for a temporary role in London, we’d like to hear from you. Apply now to support the delivery of high-quality events and build valuable experience.