Executive Assistant

We are seeking an exceptional Executive Assistant to provide 1:1 support to a senior Global Managing Partner within a leading executive search firm. This is covering holiday and as such is an immediate start for approximately 8-weeks. The Managing Partner is well respected and a leader in his field across technology, as such an EA with prior executive search experience is essential. The successful EA will join such a lovely office, our client really takes care of their team and speak very highly of their EAs. You will provide comprehensive executive support, managing a complex diary and coordinating a range of client, candidate, and business development activities. This is a fast-paced role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with discretion and professionalism. Key Responsibilities Provide 1:1 executive support to a senior Global Managing Partner Manage a complex and frequently changing calendar Coordinate all aspects of candidate and client arrangements Take responsibility for the end-to-end administration and project management of multiple search engagements Build and maintain strong relationships with internal and external stakeholders Manage incoming and outgoing communications, ensuring timely and professional responses Maintain accurate, high-quality and confidential information across internal databases and systems Independently manage prioritisation Support client account management and relationship activities Assist with expenses, client invoicing, receivables, and other financial reporting in line with company procedures Format, edit, proofread, and prepare client-facing documents and deliverables Arrange complex domestic and international travel for the Partner Plan and coordinate business development meetings across the UK and Europe Act as a professional first point of contact for clients and candidates visiting the office, welcoming guests, and coordinating meeting-room arrangements Maintain a high level of confidentiality when handling sensitive client, candidate, and business information Work collaboratively with the wider EA and support team About You Prior experience supporting within executive search Highly organised with excellent attention to detail Confident managing a complex diary and competing priorities Experienced in coordinating travel, meetings, and multiple stakeholders An excellent communicator, both written and verbal Comfortable working with senior executives, clients, and candidates Proactive, resourceful, and able to work independently Discreet and trustworthy, with the ability to handle confidential information appropriately Calm under pressure and able to adapt quickly to changing priorities Collaborative and willing to support colleagues and the wider team Highly proficient in Microsoft Office and comfortable working with databases and other business systems Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy . Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.