HR Assistant

HR Administrator/Assistant Location Banbridge (On-Site) Hours 38 hours per week Monday to Thursday: 8:00am – 5:00pm Friday: 8:00am – 3:00pm Contract Duration Temporary with an immediate start. There is potential for the role to be made permanent. Role Overview The HR Administrator delivers a range of operational HR activities across the employee lifecycle, ensuring people processes, HR systems, records, and documentation are managed accurately, efficiently, and consistently. Key Responsibilities HR Administration, Systems & Compliance Maintain accurate and up-to-date employee records across HR systems and associated files. Process employee lifecycle changes, absence records, and contractual information accurately and within required timescales. Support payroll processing, compliance obligations, and management reporting requirements. Act as a key user of the HR system, identifying opportunities for process improvement. Ensure full GDPR compliance in the handling and storage of employee information and records. Complete the annual Fair Employment return for submission to the HR Manager. Prepare HR data, reports, and metrics for the People & Culture team and management meetings. Provide administrative support for employee lifecycle and employee relations processes, including arranging meetings, preparing documentation, and taking minutes. Recruitment, Onboarding & Employee Experience Coordinate onboarding and induction activities for new employees. Ensure company induction materials remain accurate and up to date. Support the offboarding process, ensuring a positive experience for departing employees. Coordinate and conduct exit interviews when required. Support employee engagement and retention initiatives through new hire check-ins and quarterly review meetings. Assist with recruitment administration as required. Employee Lifecycle & Learning Support Organise training activities and maintain training records. Monitor learning completion across the workforce. Support absence management, probation reviews, performance management, and employee relations processes. Ensure actions are tracked, coordinated, and followed up promptly with managers and employees. HR Service & Team Support Act as a first point of contact for employee and manager HR queries. Escalate matters to the HR Manager where appropriate. Provide guidance within policy parameters. Coordinate the HR Manager's diary and meeting schedule. Support People & Culture projects and general HR administration. Publish new and updated policies across relevant business locations. Produce tailored HR reports as required. Manage the company uniform ordering process. Person Specification Essential Criteria Experience & Knowledge Minimum of one year's experience in a similar HR role within a busy HR department. Experience using HR systems and Microsoft Office applications. Skills & Attributes Strong administration and organisational skills with excellent attention to detail. Effective time management and ability to manage competing priorities. Ability to handle confidential information with discretion, tact, and diplomacy. Excellent written and verbal communication skills. Flexible approach to work and willingness to learn. Ability to work collaboratively with colleagues while also using initiative. Strong IT skills, including proficiency in Microsoft Office.