Accounts Payable Assistant

Accounts Payable Assistant (Temporary)

Location: Livingston (Office-based)

Hours: Monday to Friday - 8:00am-4:00pm or 9:00am-5:00pm

An established organisation is seeking a Temporary Accounts Payable Assistant to join its Finance team based in Livingston. This role is offered initially on a temporary basis, with the potential to become permanent for the right person.

You will support the wider finance function, ensuring the accurate and timely processing of the accounts payable function, with a particular focus on supplier and subcontractor invoices.

The Role

You will play an important role in maintaining the purchase ledger, managing supplier relationships, and supporting cash flow and reporting through accurate financial records. Working closely with internal departments and external stakeholders, you will help ensure efficient day-to-day financial operations.

Key Responsibilities

• Process and post supplier and subcontractor invoices accurately and in a timely manner


• Prepare, reconcile, and maintain supplier statements and ledger accounts


• Manage the accounts payable inbox and associated communications


• Liaise with suppliers and subcontractors to ensure timely settlement of invoices


• Coordinate with suppliers and internal departments to resolve invoice discrepancies and account queries


• Respond to internal and external queries relating to invoices, payments, and account status


• Maintain accurate and up-to-date accounts payable records


• Ensure compliance with internal controls, audit requirements, and financial policies


• Support finance audits and provide ad hoc assistance across the wider finance team as required

Skills and Experience Required

• Previous experience in an Accounts Payable, Purchase Ledger, or Finance Support role


• Experience working with subcontractors is highly desirable


• Ability to work independently while contributing effectively within a team environment


• Strong communication skills with a professional and supplier-focused approach


• Excellent organisational, analytical, and problem-solving skills


• Advanced Microsoft Excel skills, including Pivot Tables and VLOOKUPs


• Experience taking ownership of key finance processes


• Knowledge of payment processing tools and best practice

What's on Offer

• Temporary position with a view to potential permanent employment


• Salary of £27,500


• Fixed weekday working hours with a choice of 8:00am-4:00pm or 9:00am-5:00pm


• Opportunity to gain experience within a supportive and structured finance team

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