Job Description
Reception DutiesGreet and welcome visitors in a warm and professional manner;Notify colleagues promptly of visitor arrivals;Take clear and accurate messages when required, in line with the firm’s policies and procedures;Maintain the reception area to a high standard of cleanliness and presentation;/li>Ensure visitors comply with office security procedures.Administrative SupportAssist with scanning, photocopying and printing documents;Sort and distribute incoming post in line with the firm’s policies and procedures;Prepare outgoing post and arrange courier collections;Assist with filing and maintaining electronic and paper records;Order and monitor office and kitchen suppliers as required;Support colleagues with general administrative tasks, such as dealing with witnessing of documents, storage of Deeds and Wills and arranging ID1 appointments.Office SupportPrepare meeting rooms for internal and external meetings;Provide refreshments for visitors where required;Assist with office housekeeping and presentation;Report maintenance or health and safety concerns promptly;Support the wider Business Support team during busy periods.Apprenticeship ResponsibilitiesAttend all apprenticeship training sessions and workshops;Complete coursework and assessments within agreed timescales;Apply learning from the apprenticeship in the workplace;Participate positively in regular progress reviews with both the employer and training provider;Demonstrate a willingness to learn and develop new skills.General ResponsibilitiesMaintain confidentiality at all times;Present a professional appearance in accordance with the firm’s dress code;Communicate professionally with colleagues, visitors and external contacts;Comply with all firm policies and procedures;Adhere to Health and Safety and Data Protection requirements;Undertake any other reasonable duties appropriate to the role and level of responsibility.