Merchandising Admin Assistant- Womenswear brand

We are seeking a Merchandise Admin Assistant to join a growing merchandising team within a fast-paced womenswear brand based North London. This is an excellent opportunity for someone with strong analytical skills, exceptional attention to detail, and a passion for retail. The successful candidate will provide vital administrative support to the merchandising function while working collaboratively with internal departments and external partners to ensure the smooth flow of stock and accurate reporting.

The ideal candidate will be available to start as soon as possible and will have previous merchandising administration experience.

Key Responsibilities

• Produce daily and weekly sales reports, providing accurate data to support business decisions.


• Update WSSI reports, line cards, and merchandising data on a weekly basis.


• Manage intake by maintaining delivery schedules and forecasting weekly stock arrivals.


• Issue Advance Shipping Notices (ASNs) to suppliers and monitor inbound shipments.


• Support the merchandising team by maintaining and updating critical paths.


• Act as the key liaison with the warehouse team, attending regular meetings and ensuring deliveries are processed efficiently to meet launch deadlines.


• Check and approve supplier invoices accurately and promptly.


• Support the ecommerce team by maintaining product launch trackers and go-live checklists.


• Raise and maintain product information within internal systems.


• Set up sales orders and manage buy quantities.


• Action markdowns in line with business requirements.


• Manage weekly store allocations and ad hoc allocations to maximise store performance and support trading events.


• Provide general administrative support to the merchandising team and assist with day-to-day queries.


• Contribute to sustainability initiatives by supporting responsible business practices and minimising environmental impact within daily activities.

About You:

• Previous experience in a Merchandise Administration Assistant (MAA) or similar merchandising support role.


• A good understanding of merchandising, retail operations, and product lifecycles.


• Strong analytical and numerical skills with confidence interpreting sales data.


• Advanced organisational skills with the ability to prioritise and manage multiple tasks in a fast-paced environment.


• Excellent attention to detail and a high level of accuracy across systems and reporting.


• Strong communication skills, both written and verbal, with the ability to build effective working relationships across teams.


• Good working knowledge of Microsoft Excel and knowledge of Vlookups and Pivot Tables

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