Administrator

Job Title: Administrator

Position Type: Upto 12 months fixed term contract (FTC) - Maternity Leave Cover

Grade: Pay Band 1

Salary: Circa £30K per annum depending on skills, knowledge, and experience

Location: Palestra (Southwark - London) / Hybrid

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements. For this role, there is a requirement to be in the office at least 3 -4 days per week.

Role Overview

This role is responsible for providing administrative support to the senior managers, managers and team members ( CPO office) to ensure that the relevant information is available for meetings, projects and day-to-day activities.

Key Accountabilities

• General co-ordination of the running of the office. Email management and liaising with other departments.

• Undertake the team's purchases (by raising purchase requisitions and purchase orders) and invoice approvals to ensure that these are completed within the correct financial period 

• Accountable for ensuring all tasks are delivered on time and to high quality standards 

• Undertake ad-hoc administration duties, information produced at workshops or events etc. 

• No budgetary accountability but required to support the team in organising purchase orders and liaising with finance on accruals and budget forecasting  
• Supporting with the co-ordination of purchasing and budget/procurement support activities (including raising POs, liaising with vendors and Finance) 
• Managing and responding to queries via the HR Admin inbox and several other HR inboxes
• Provide comprehensive support for Employee Relations (ER) activities.
• Coordinating Long Service Awards for LU / TfL, including managing eligibility checks, liaising with internal stakeholders, arranging awards and communications, maintaining accurate records, and ensuring timely recognition in line with organisational policies and service milestones.

• Overseeing Display Screen Equipment (DSE) and health, safety, and compliance requirements for the 8th floor CPO area, including coordinating DSE assessments, promoting ergonomic best practice, and ensuring appropriate safety measures are in place. This also includes maintaining up-to-date records and visibility of designated first aiders and fire wardens, and supporting compliance with statutory health and safety obligations.

Skills,Knowledge and Experience

Skills and Knowledge

• Good written and verbal communication skills to be able to respond to correspondence in a clear and succinct manner (Essential)
• Highly skilled in the use of Microsoft Office and SAP applications (Essential)
• Ability to build effective working relationships with colleagues across the organisation at all levels (Essential)
• Ability to check data and information for accuracy(Essential)
• Excellent planning and organisation skills with attention to detail(Essential)
• Ability to be flexible, organise and prioritise workloads(Essential)
• Tact, confidentiality, and diplomacy skills are essential as the post holder will have access to sensitive and confidential information(Essential)
• Understanding/previous experience working within HR/CPO (Desirable)
• Pro-active in all areas of the job and able to work on own initiative (Desirable)
• Understanding of HR policies, procedures and processes  (Desirable)
• Knowledge of finance and budgets (Desirable)

Experience 

• Experience in working within an office environment, providing administrative support to a directorate or business area (Essential)
• Experience of working under pressure within a large and complex organisation (Essential)
• Experience of engaging with internal and external stakeholders (Desirable)

Equality, diversity, and inclusion

We are committed to equality, diversity, and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Application Process

Please apply using your 2-page CV.

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