Deputy Representative (Operations)

Job no: 594452 Contract type: Fixed Term Appointment Duty Station: Kabul Level: D-1 Location: Afghanistan Categories: Operations UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up. For every child, dedication. The Operations function supports the Head of the Office on managing the office and monitoring operations and programmes as needed, including risk management while providing advice on best and innovative management practices to enhance office performance. The function is a strategic Business Partner role within the Senior Management team, assuring the best use of UNICEF assets in alignment with sound management practices, office priorities and goals to deliver results for children. As a Strategic Business Partner and Deputy for the Head of Office, the incumbent will be responsible to lead for results, drive change, provide risk informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in all operational contexts. How can you make a difference? Strategic Operations will accomplish this by: Leading by example and supporting the Head of Office on managing the office; Acting as Officer in Charge in the absence of the Head of Office; Managing services in the functional areas of operations support: budget, financial management and reporting, risk management, facilities management, administration, supply and logistics management, information and communications technology, human resources, and safety and security and convening the other functions to arrive at a unified vision; Ensuring processes are in place to identify, promote and empower the potential in staff through career development, opportunities for stretch assignments and succession planning; Acting as member of the Country and Senior Management Teams, representing the organizational risk, governance systems and policies perspective in management discussions, and promoting results-based management; Understanding business needs for the Country Programme, to anticipate challenges, propose viable solutions, provide creative and innovative ideas aimed at a solution- focused approach to include value for money strategies, all underpinned by quality assurance measures; Providing key contribution to CPD, CPMP, AMP and support to Results Based Management and implementation using Value for Money criteria; Leveraging technology for results and programme accountabilities, making effective adoption of tools and promoting the fundamentals of ICT management, information security and controls; Supporting the country office during external and internal audit reviews and responding to audit observations and monitoring implementation of recommendations. Guiding Supply and Logistics strategies and interventions to meet programmatic needs while ensuring Value for Money (VfM), including procurement of fit for purpose products and services, and providing advisory support to governments, national systems and partners on supply chain management; Leveraging governance, systems, and tools to provide regular feedback on risks and achievements of operations functions in the country; Leading on facility management with a specific focus on inclusive accessibility, eco sustainability and common premises; Overseeing business transactions processed by GSSC from a perspective of Efficiency, Performance, Risk Management and Fraud prevention; Oversee office capacity and system for the prevention of sexual exploitation and abuse, including in implementation partnership management. Promoting efficiency across systems and processes, where applicable. Key functions, accountabilities and related duties/tasks: The Deputy Representative, Operations will be entrusted with the following five pillars, the core focus of all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners. Valuing People: Lead, manage and develop people resources to promote technical competence and foster career progression and retention of a “fit for purpose”/ agile workforce Promote an environment of management excellence, staff well-being and accessibility and inclusion through implementation of strategies, policies, procedures. Provide proactive solutions and expert advice to senior management on people management and office culture. Foster operations behaviors that focus on delivering results for children, whilst balancing risk informed decisions, policy compliance and flexibility through which partners’ needs are reliably addressed, to create an avenue for the greatest results. Coordinate the human resource development and resourcing strategies to bring about changes in knowledge, skills