Transport Fleet Clerk

About the role

We have a fantastic opportunity to join our Hatfield Distribution Centre in our Transport Department as a Transport Fleet Clerk. Our Regional Distribution centres supply our 198 cash and carry sites with all their products including Fresh, Frozen and Ambient stock. 

The Fleet Admin Clerk provides efficient administrative support to the fleet and transport function, ensuring vehicle records, compliance documentation, and operational data are accurate, up to date, and readily available. The role supports the safe, legal, and cost‑effective operation of the company’s vehicle fleet.

Hours of work are Monday to Friday, 37.50 per week. This role may require occasional flexibility to meet operational demands. Duties may evolve to meet business needs.

Please note that all candidates will have to undertake a drug and alcohol test as part of the pre-employment tests.

What is in it for you

At Booker, along with being a great place to work and giving you an opportunity to get on in your career, we also offer the following fantastic package of benefits:

• A Booker colleague card with 10% off purchases at Booker and double discount events up to three times a year.
• After 3 months service, a Tesco colleague discount card with 10% increasing to 15% off most purchases at Tesco for a 4 day period after every four-weekly pay day, ie. thirteen times a year. In addition to 10% off at Tesco Cafe and 20% off all F&F purchases.
• 10% off pay monthly & SIM only deals with Tesco Mobile for yourself, along with further great deals through-out the year.
• Up to 30% off car, pet and home insurance at Tesco bank. Terms and conditions apply.
• Free eye test when you spend £50 or more. You can also save 30% when you spend £50 or more on glasses, prescription sunglasses and contact lenses.
• 50% off health checks at Tesco Pharmacy.
• Exclusive access to discounted RAC breakdown cover rates
• An exclusive deals and discounts website saving you money on everyday purchases including a cycle to work scheme.
• After 3 months service, you can join our annual Save As You Earn share scheme which allows you to buy Tesco shares in the future at a discount.
• Retirement savings plan (pension) - save up to 5% and Booker will match your contribution.
• Life Assurance - You are covered for death in service life cover of up to three times annual pay
• Health and Wellbeing support and resources including our 24/7, confidential Employee Assistance Programme and Virtual GP for you and your family.
• A great holiday package

You will be responsible for

Fleet & Compliance Administration

• Maintain accurate records for all fleet vehicles, including MOTs, tax, insurance, servicing, inspections, and repairs
• Monitor and track vehicle compliance deadlines, ensuring documentation is completed and filed on time
• Support daily/weekly vehicle checks and defect reporting processes

Maintenance & Repairs

• Log vehicle defects, breakdowns, and maintenance requests
• Liaise with workshops, suppliers, and dealerships to schedule repairs and servicing
• Process maintenance paperwork and job sheets accurately

General Administration

• Handle fleet‑related queries from drivers, managers, and external suppliers
• Input data accurately into fleet management systems and spreadsheets
• File and archive paperwork in line with company GDPR and data retention policies
• Support audits, inspections, and internal compliance checks
• Provide general administrative support to the transport and operations team

Health & Safety

• Comply with company health & safety policies and procedures
• Promote safe working practices within the fleet operation

You will need

Essential

• Previous Transport administrative experience
• Strong attention to detail and high levels of accuracy
• Good organisational skills with the ability to manage multiple deadlines
• Confident user of Microsoft Office (Excel, Word, Outlook)
• Clear written and verbal communication skills

Personal Attributes

• Well organised and methodical
• Able to work independently and as part of a team
• Proactive problem‑solver
• Calm under pressure and able to prioritise workload
• Professional and confidential in handling se