Administration Assistant

Job Title: Administration Assistant Contract: Temporary Location: Regent’s Park, London NW1 Job Purpose: To administer the CEPC’s offices and office systems in order to support an efficient and smooth-running working environment for its operations. MAIN FUNCTIONS · Assistance with the day to day administration and running of the Commission · Dealing with initial enquiries from telephone, e-mail and personal callers on all aspects of the Commission’s work · Welcome visitors to the office and ensure all visitors are dealt with courteously. · To administer office cash and credit card transactions through the till. · To issue replacement resident parking permits as appropriate. · To issue visitor and contractor parking permits. · “house-keeping”; including premises opening and closing routines, setting up spaces for events and meetings, posting mail, refreshments for external meetings and visitors. · Observing appropriate levels of confidentiality at all times. · Any other reasonable duties as instructed. SKILLS REQUIRED The post holder must have a methodical approach and be well organised but be prepared to adapt to events plus be flexible in dealing with people and situations. The post holder must be able to: · Deal in a patient, calm, courteous but firm manner with residents and their agents · Understand, record and convey information · Demonstrate good written and spoken English · Apply information technology skills including Word and Excel · Work as part of a small team in a practical, flexible and co-operative style