Project Coordinator

Project Coordinator Full Time - Hybrid Arrangements Available COMPANY INFORMATION Parkwood Project Management is a dedicated project management company forming part of the wider Parkwood Group. The Company provides a range of services in the areas of project management, asset management, management consultancy and operational contract management. PPM is a diverse company providing various project management services in the fields of new build construction and refurbishment projects  whilst also contributing to the success of a large number of long term leisure PFI,PPP,DBOM projects. PPM predominantly operates within the Leisure and Hospitality sector undertaking works to extensively modernise/refurbish existing leisure facilities or construct new leisure facilities with construction partners. ORGANISATIONAL STRUCTURE PPM comprises two Directors and is then divided into two distinct services divisions, those being SPV Management and Project Asset Management. Each division is supported by a series of Senior Project Managers and Project Managers. The post holder will report to the Director, Droitwich. WORKING ENVIRONMENT The principal work location will be office based and although flexible working arrangements will be available subject to successful completion of employment probationary period. The candidate should live within a 15 mile radius of Droitwich Spa. JOB PURPOSE To provide a proficient administrative coordination service primarily to the Director whilst also working closely with the project team in delivering multiple capital works projects across a nationwide portfolio of leisure sites, JOB DUTIES AND RESPONSIBILITIES Under the direction of the Director the following are duties and responsibilities Assisting in the production and delivery of Annual budget programs as required for PPM Maintenance and Building Lifecycle contracts, including: Assisting with the production of annual lifecycle programs; Assisting with the control of project budgets and completion of financial tracking tools; Procurement of specialist suppliers, quotations and tenders for programmed and unprogrammed works; Assisting with administration throughout project delivery; Overseeing the implementation of the project phase tracker and ensuring project managers comply with its requirements; Assisting with project specific Health and Safety management; Involvement in consultation with internal and external stakeholders, including clients, professional consultants, operational teams, and maintenance teams; Assisting with project auditing and report submissions; Administering the review and development of un programmed works applications; Assisting with the management of PPM Maintenance and Building Lifecycle contracts contract compliance, inclusive of: Assisting with managing calendars to ensure the meeting of deadlines for contract requirements; Assisting with the annual updating and live finance tracking of long term lifecycle programs, including, 5 yearly and whole life programs; Assisting with the procurement of annual and five yearly Planned works Management of PPM Health and Safety Management system, organising employee training and ensuring accuracy of records. Administering the recording of change control processes and retention of key information and data; Assisting to manage the flow of project information between PPM and its clients by preparation of Meeting Minutes and written communications Assisting with the production and distribution of project reports and other formal reports Responsible for administering the PPM website. Ensuring information is up to date and accurate, undertaking regular reviews and suggesting potential improvements in line with company changes and industry trends. To provide administration support in maintaining a sound organisational structure, Undertake any other comparable or lesser duties commensurate with the general duties of the post, as requested by the Director; Management of the digital purchasing system and procurement of specialist , sub contract services. PERSONAL Strong communicator, confident in coordinating with multiple stakeholders across live operational sites. Agile and adaptable, able to thrive in a fast paced and changing environment. Team oriented, with a collaborative and supportive approach. Well organised, with a structured and methodical way of working. Positive attitude and willingness to take initiative. KEY SKILLS AND EXPERIENCE Previous experience in an administrative, coordination, or project support role construction, facilities, or similar environment desirable Strong organisational skills with the ability to manage multiple tasks and priorities. Excellent communication and interpersonal skills. High attention to detail and accuracy in documentation and reporting. Excellent IT skills essential, predominantly the use of Excel,Google Sheets and Word,Google docs platforms are key to the performance of this role A proactive and flexible approach, with a willingness