Private PA (Italy)

Private PA (Milan) Supporting a HNW British couple in a beautiful residence on the border of France/Italy You will be based in Milan and happy to travel to the French/Italian border occasionally to visit the residence.  You will be an experienced Private PA with a wide remit of skills.  Adept at all travel and private diary management and liaising with the British PA to align diaries.  Fluent English and Italian is essential and a knowledge of French a plus.  Top prioritisation skills needed and a top communicator, solutions driven and highly organised. Below is a list of duties that will change over time so flexibility and a hands on way of working is needed. Previous experience within a fast-paced UHNW, private household, or family office environment Strong understanding of luxury service standards and discretion Excellent organisational skills with exceptional attention to detail Confident managing multiple priorities simultaneously Experience in property and household management Emotionally intelligent with excellent interpersonal skills Flexible and willing to go above and beyond when required Naturally organised with a high level of initiative Execution at pace whilst maintaining accuracy and high standards Calm under pressure Must be fluent in Italian, French also advantageous There will be some business duties from time to time included in the brief as below Expenses for CEO & the EA to CEO PO’s for CEO & EA to CEO Maintenance and organisation of general office supplies for CEO Dealing with incoming post and escalating to the EA to CEO where necessary Meeting and greeting visitors at all levels of seniority and making arrangements for guests Collecting the CEO’s lunch Support with catering request Support with gifting (led by the EA to CEO) Birthdays, Christmas, sympathy, new births, ad hoc as needed Holiday / sickness cover for the EA to CEO as necessary Travel research and bookings (including but not limited to) Flights, hotels, car transfers, restaurants, location research, car hire, spa bookings, producing associated itineraries, organising visas / ESTA’s, vaccines Property management (including but not limited to) Ensuring the property is always ready for the principals’ arrival as they travel extensively Payments, trackers, organised records & bills for 3 UK properties and 1 Italian property Manage confirmations, lead times, access arrangements, and cancellation policies for all suppliers, with the majority focus on the ones in Italy Coordinating occasional events and entertaining Tenanted property duties include: payments, contractor visits & quotes, liaising with tenants, maintaining invoices and records for annual tax return Renovation projects as necessary International & Italy‑Based Support Support international moves and extended stays, including freight and logistics Research, source, and coordinate local services (housekeeping, chef, cleaners etc) Assist with onboarding local household support for services & suppliers Insurance (including but not limited to) Travel insurance, car insurance, pet insurance, health insurance, life insurance home & jewellery insurance. All UK & Italian insurance Vehicle management (including but not limited to) 1 car in the UK, 1 car in Italy MOT, service, tax, parking permits, congestion charge, driving licenses Myla Vet appointments, grooming, any insurance claims, EU passport, travel & documents Ensure all documentation and regulatory / compliance requirements are met in advance & kept up to date In the UK & Italy Health Doctors appointments, dentist appointments, physio appointments, hair appointments Plus assistance with the above for in Italy Personal gifting – mainly at Christmas Weekly updates and to do lists Ongoing Oversight & Ad‑Hoc Support Maintain visibility over outstanding tasks and long‑term personal matters Proactively flag upcoming deadlines, risks, or dependencies Provide flexible, solutions‑focused private support as required