Job Description
Job Description: A busy family residing on the Upper East Side, New York City with a second home in Southampton, NY (primarily used in the summer months), is seeking a highly organised and dedicated Personal Assistant. Who holds US passport or Greencard The ideal candidate will be responsible for overseeing household operations across both properties, managing staff, and handling a wide range of personal assistant duties to ensure seamless day-to-day functioning. This is a hands-on, high-energy role requiring proactivity, strong multitasking abilities, discretion, and the ability to thrive in a dynamic environment. KEY RESPONSIBILITIES: Household Management: Oversee day-to-day operations of both the Upper East Side residence and the Southampton home Manage household staff, including housekeepers, nannies, and outside vendors Create and maintain staff schedules, ensuring proper coverage at all times Liaise with service providers, contractors, and vendors for maintenance and repairs Ensure all household supplies are well-stocked, including groceries, cleaning supplies, and toiletries Personal Assistant: Manage household budgets and track expenses; assist with home-related bill payments, staff payroll, and other financial matters Handle correspondence and phone calls, including sorting mail and responding to inquiries Maintain the household email account on a daily basis Organize and maintain family records, files, and documents (including photos) Coordinate family schedules; liaise with administrative assistants for both working parents, organize school activities, and occasionally assist with family travel arrangements Handle personal errands such as shopping, gift purchasing, and returns Help coordinate events, including social gatherings, dinners, and children’s birthday parties Maintain household inventories and manage reordering processes Requirements: US passport or Green Card Significant experience as a Personal Assistant, House Manager, or equivalent role in a private household Strong problem-solving skills with the ability to manage multiple priorities and remain calm under pressure Proficiency with technology, including scheduling software, email, and household management apps Trustworthy, discreet, and respectful of family privacy; NDA to be signed accordingly Flexibility to travel between the Upper East Side and Southampton homes and adapt to occasional schedule changes Familiarity with managing household staff and vendors Valid driver’s license and ability to commute between locations Basic knowledge of smart home systems and technologies High-energy and proactive attitude Strong verbal and written communication skills Long-term commitment required Working Hours: Monday–Friday, 9:00 AM–5:00 PM or 10: AM- 6:00 PM (in-person). On-call availability required for evenings and weekends as needed. Flexibility to travel to the Southampton home during summer months. Salary Offered: Competitive salary commensurate with experience | Benefits: Benefits package/reimbursement; PTO Accommodation: N/A Start Date: ASAP