Facilities & Maintenance Coordinator

We are seeking a proactive and hands-on Facilities & Maintenance Coordinator with a strong Mechanical & Electrical (M&E) background to act as the key link between building operations, contractors, and the maintenance team.

This role will be responsible for maintaining high building standards by conducting regular inspections, identifying issues, and ensuring that all works are assigned to the appropriate contractors and completed efficiently. The successful candidate will effectively act as the eyes and ears of the building, ensuring that all facilities-related matters are managed promptly and professionally.

Key Responsibilities

• Carry out regular walkthrough inspections of the building, proactively identifying maintenance and operational issues.


• Assess defects and faults and allocate works to the correct trade discipline (electrical, mechanical, fabric, etc.).


• Act as the main point of contact between contractors and the internal maintenance team.


• Coordinate and monitor contractor performance, ensuring works are completed on time, safely, and to standard.


• Work closely with the maintenance department to prioritise and track reactive and planned works.


• Raise, log, and track jobs.


• Ensure compliance with health & safety regulations, safe systems of work, and building procedures.


• Support contractor inductions and verify permits to work where required.


• Ensure accurate record-keeping of maintenance activities and building issues.


• Provide regular feedback and updates to management on building performance and outstanding issues.


• Assist in improving building efficiency, service standards, and maintenance processes.

Key Requirements

• Proven experience in a Facilities, Building Services, or Maintenance coordination role.


• Strong M&E (Mechanical & Electrical) knowledge/background - either qualified or through practical experience.


• Experience working with or managing contractors and service providers.


• Ability to diagnose building issues and assign works to the correct trade.


• Good understanding of health & safety regulations within a facilities environment.


• Strong organisational skills with the ability to manage multiple tasks and priorities.


• Excellent communication and stakeholder management skills.


• Proactive, hands-on approach with strong attention to detail.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.