Document Controller

My client is seeking a highly organised and detail-oriented Document Controller to join a growing team in Gateshead. This is an excellent opportunity to become part of a successful HVAC and building services business, supporting the management and control of company documentation across projects, Planned Preventative Maintenance (PPM) contracts, and compliance frameworks. The successful candidate will play a key role in ensuring company documentation, certifications, and compliance records remain accurate, up to date, and readily available to support business operations, audits, accreditations, and client requirements. Location: Gateshead (Hybrid opportunities available) Hours: Monday to Friday, 07:30am - 4:30pm Pay Rate: £13.22 per hour Key Responsibilities Document Control & Records Management * Control, maintain, and update company documentation, ensuring only the latest approved versions are in circulation. * Complete project-related forms and reports. * Manage daily job administration and reporting activities. * Maintain structured digital and physical filing systems for policies, procedures, project documentation, and compliance records. * Implement and manage document version control, approval workflows, and document registers. * Ensure documentation is stored, issued, and archived in accordance with company procedures and audit requirements. ISO Compliance Support * Assist in maintaining ISO management systems, including ISO 9001, ISO 14001, and ISO 45001 where applicable. * Support internal and external audits by preparing documentation, records, and evidence. * Track corrective actions, document updates, and procedural changes following audits. * Assist with continuous improvement initiatives by ensuring documentation remains current and compliant. SafeContractor & Constructionline Administration * Manage and maintain SafeContractor and Constructionline accreditations. * Upload, update, and review required documentation, including policies, procedures, insurance certificates, training records, and risk assessments. * Monitor renewal dates and ensure submissions are completed accurately and on time. * Liaise with internal teams to gather evidence required for accreditations and audits. Health, Safety & Compliance Documentation * Assist with the management of Risk Assessments and Method Statements (RAMS) and other health and safety documentation. * Ensure relevant documentation is distributed to clients, engineers, and subcontractors as required. * Maintain records of certifications, insurance policies, and compliance-related documentation. Coordination & Communication * Act as the central point of contact for document-related enquiries. * Purchase materials and consumables and raise purchase orders through Joblogic. * Liaise with project managers, engineers, HR, and senior management to collect, review, and distribute documentation. * Support the completion of Pre-Qualification Questionnaires (PQQs), tender submissions, and