Weddings & Special Events Co-Ordinator

Weddings & Special Events Co-Ordinator - Milton Hill House, Oxfordshire, part of The Venues Collection Location: Milton Hill House, Abingdon, Oxfordshire Contract Type: Full-Time, Permanent Salary: £29,556 - 40 Hours a week, working days - 5 days out of 7 including weekends as required. Excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, meals on duty, and more. The Role We are seeking a passionate and highly organised Weddings & Special Events Coordinator to join our Events Team. This exciting role is responsible for coordinating weddings, private celebrations, and special events from initial enquiry through to successful delivery. The successful candidate will be the key point of contact for clients, ensuring every detail is planned and executed to the highest standard while delivering an exceptional customer experience throughout the journey. About Milton Hill House Set within 22 acres of picturesque parkland in Oxfordshire, Milton Hill House is a stunning hotel and events venue renowned for delivering exceptional weddings, celebrations, and corporate events. As part of Levy UK & Ireland, we pride ourselves on creating unforgettable experiences through outstanding hospitality, attention to detail, and exceptional customer service. Key Responsibilities Manage wedding and special event enquiries, conducting venue show rounds and consultations. Build strong relationships with clients and guide them through every stage of the planning process. Prepare proposals, contracts, function sheets, and event documentation accurately and efficiently. Coordinate all event details with operational departments, including Food & Beverage, Kitchen, Housekeeping, and Front Office teams. Conduct planning meetings and final details appointments with clients. Ensure all client requirements are communicated clearly and delivered effectively. Support achievement of revenue targets through proactive upselling and cross-selling opportunities. Maintain accurate records within venue systems and CRM platforms. Assist with wedding showcases, open days, and promotional events. Provide on-the-day event support where required to ensure seamless execution. Maintain excellent knowledge of venue facilities, packages, and market trends. Deliver outstanding customer service while maintaining high levels of professionalism. About You We are looking for someone who: Has previous experience within weddings, events, hospitality, or venue coordination. Demonstrates exceptional organisational and time-management skills. Has excellent communication and interpersonal abilities. Is confident managing multiple projects and deadlines simultaneously. Possesses strong attention to detail and problem-solving skills. Is proficient in Microsoft Office and event management systems. Has a flexible approach to working hours, including occasional evenings and weekends. Is passionate about creating memorable guest experiences. What We Offer As part of Levy UK & Ireland, you'll enjoy a range of excellent benefits including: Competitive salary Performance and recognition programmes Contributory pension scheme 23 days holiday including bank holidays (pro rata where applicable) Complimentary meals while on duty Access to the Employee Assistance Programme Employee discounts across Compass Group and partner brands PerksAtWork discount platform offering savings on retail, travel, leisure, and more Career development and progression opportunities across Levy UK & Ireland and Compass Group Industry-leading learning and development programmes Wellness and wellbeing support initiatives Refer-a-friend scheme Recognition awards and long service awards Uniform provided where applicable Why Join Us? At Milton Hill House and Levy UK & Ireland, we believe our people are our greatest asset. You'll be joining a supportive team in a beautiful venue where no two days are the same and where your passion for delivering exceptional events can truly shine. If you are enthusiastic, customer-focused, and thrive in a fast-paced events environment, we'd love to hear from you. Apply today and help create unforgettable celebrations at Milton Hill House. Benefits: Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children) Aviva Digicare - Free annual healthcare check Exclusive Benefits & Wellbeing site (Perks at Work) Entertainment discounts - up to 55% off cinema tickets Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%) Travel discounts - Discounts with holiday companies such as TUI and Expedia Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards Meals on duty Vodaphone discounts Pension scheme and Life Assurance Employee Assistance Programme 23 days + BH's and additional day off for your birthday 2 days additional leave, following return from Maternity leave during first year back Competit