Job Description
A busy right-hand role primarily supporting the COO of a single-family office, with some support for the family, Chairman and Senior House Manager when needed. The role requires a highly skilled generalist and problem solver, ideally with family office assistant or private PA experience. A background or qualification in accounting or finance, or demonstrable experience with accounts and budgets, would be ideal but is not essential. No two days are the same, and the flexibility to pivot is important. The position requires a positive, can-do and polished individual with sound judgement, excellent interpersonal skills and discretion, to join a hardworking and upbeat team. Hours:- 9am - 5pm Location:- Near Newbury Salary:- Depending on experience Start Date:- ASAP Interviewing:- ASAP Responsibilities Include: Supporting the COO, family, Chairman and Senior House Manager as required Telephone and reception duties, including updating the telephone directory, providing directions, arranging taxis, and meet-and-greet duties Coordinating contractors onsite, notifying Security, and handling NDAs Liaising with other satellite offices and teams linked to the office Office diary management, including updating annual leave in the team calendar Managing post, correspondence and invitations, as well as couriers and post office errands Assisting with onboarding new employees, recruitment research and HR support Filing and document management Taking weekly department meeting notes Managing first aid supplies, training and related courses Ordering stationery, office supplies and sundries Assisting with overseas property shipments and projects as required, including ad hoc payments Assisting with household budgets across multiple properties Managing expenses, logging and recording relevant information Supporting with Christmas gifts, staff Christmas parties and ad hoc family events as required Vehicle management, including insurance policies, road tax, MOTs and breakdown cover Archive assistance when required Asset tracking and filing Essential Requirements: Excellent computer literacy, including Outlook, Word (including Mail Merge) and Excel Accounting or financial background, or experience dealing with budgets Driver with a valid licence PLEASE NOTE We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application: Detail your relevant experience in a Cover Letter and include this on an up to date CV Quote your required salary Confirm your availability for interview and when you could start a new role If you can forward references to us, these can only strengthen your application The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.