Job Description
Our client is seeking a dedicated Luxury Office Assistant to ensure an exceptional experience for employees and visitors at their High End Global Office in London. This part-time position focuses on the smooth operation of the office while providing a warm, professional service aligned with the organisation's brand standards. The Office Assistant will also support HR activities, including onboarding and offboarding processes.
Job: Luxury Office Assistant (Part-Time)
Location: Marylebone, West End
Start Date: ASAP
Duration: 1 Year temp contract
Hourly Rate: £14.85 p/h
Hours: Monday - Thursday - 09:00 - 14:00 - fully office based during these hours - non working day is Friday
Key Responsibilities:
Office Operations & Concierge Services:
- Serve as the primary point of contact for all office-related services and facilities.
- Assist teams during their office visits, demonstrating excellent service skills.
- Build and maintain strong relationships with the serviced office provider and key personnel.
- Stay updated on new services and events from the serviced office provider to ensure effective promotion.
- Collaborate with office PAs for meeting room setups as required.
Day-to-Day Office Support:
- Maintain a visible presence in the office through regular floor walks to assist employees and visitors.
- Help manage desk and meeting room bookings in line with company policies.
- Collaborate with HR to gather feedback regarding office space and protocols.
- Ensure the office is clean, tidy, and ready for use, adhering to clear desk policies.
- Act as the first point of contact for office issues, liaising with the building provider for prompt resolutions.
- Organise building passes for employees and visitors.
- Assist in meeting organisation, including gathering requirements and preparation assistance.
- Manage timely ordering of stationery and office equipment as needed.
- Coordinate office storage solutions with external providers.
Employee and Visitor Experience:
- Support the onboarding process for new hires, arranging welcome goodies and coordinating IT equipment.
- Facilitate introductions of new joiners to existing team members during their first few weeks.
- Provide office tours and orientations to new starters and visitors, including Health and Safety training.
- Assist in organising on-site events to promote team building and cultural occasions.
- Ensure a positive experience for employees leaving the organisation, overseeing equipment returns and access card handovers.
Health and Safety Support:
- Assist in implementing Health and Safety policies and maintaining compliance with legislative requirements.
- Support training and briefings related to Health and Safety responsibilities.
Qualifications and Skills:
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Proficient in office software and tools.
- A proactive approach to problem-solving and customer service.
Why Join Us?
This is a fantastic opportunity to be part of a dynamic organisation that values its employees and promotes a positive work environment. If you are passionate about delivering exceptional service and making a difference in the workplace, we want to hear from you!
How to Apply:
Interested candidates should submit their CV and a cover letter outlining their relevant experience. Please send your CV to holly.barrett@office-angels.com
Join our client and contribute to creating an outstanding office experience for all!
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