Administrative Assistant

Estates

Administrative Assistant

Ref: WCSR0001294

Location: Clydebank Campus

Part Time, 17.5 hours per week

Permanent

Grade 3, £29,087 - £31,432 pro rata, per annum

(Initial salary placement will normally be on the first point of the scale and will increase by annual incremental progression)

The successful candidate will be responsible for providing a variety of tasks needed to manage the campus Estates office and overall Estates Department and for assisting the Head of Estates and other estates staff with their duties. You will provide administrative support to ensure that Estate Departmental operations are maintained in an effective, up to date and accurate manner including but not limited to, type up correspondence, reports and other documents, maintain office files, open and distribute the mail, take minutes at meetings. As well as maintaining the Estates Departmental help desk and the main phone line response, you will oversee stock and inventory supplies and equipment.

You will be qualified to SCQF Level 5 e.g. Standard Grades at Credit or Intermediate 2 or NC/NPA and it is essential that you have some experience in the role of an Administrative Assistant. You must have experience of using Microsoft Word, PowerPoint and Excel, along with good organisational skills and have the ability of being thorough and methodical. The successful candidate will be calm with a positive, enthusiastic and cheerful attitude. It is essential that you can work on your own when necessary but also be able to work as part of a team along with the ability to work out of hours if required in emergencies.

We are an inclusive place to work

At West College Scotland we are ambitious about Equality, Diversity, and Inclusion. If you've got the right skills and qualifications for the job, we want to hear from you. We encourage applications from all candidates regardless of age, disability - visible and non-visible including neurodiversity, gender identity, marriage and civil partnership, pregnancy and maternity, race religion or belief, sex, or sexual orientation.

Benefits of working with us

This is an excellent opportunity to join one of Scotland’s sector leading colleges. The College offers an outstanding benefits package including:

• Generous holiday entitlement - 45 days holiday (pro-rata) (including bank & public holidays).
• Membership of the Local Government Pension Scheme.
• Enhanced maternity, paternity and adoption leave pay (subject to eligibility).
• Flexible working opportunities.
• Access to a dedicated wellbeing team and a 24/7 confidential employee assistance programme.
• Support to enhance your skills through a variety of methods including online learning, coaching and self-directed study.

Full details of the skills and qualifications required can be found on the employee specification.

Any offer of employment will be subject to receiving a satisfactory Scheme Record through the Disclosure Scotland Protection of Vulnerable Groups Scheme (PVG). All candidates must be able to prove their Right to Work in the UK. Please note West College Scotland does not provide Visa sponsorship.

To view our vacancies and to apply for posts, please apply online.

Occasionally correspondence relating to your application may go into your spam/junk email folder.

Closing date for all completed applications is Friday 29th May 2026.