Team Administrator

Team Administrator

Rural Dartford, DA2

£28,000 per annum

Office Hours - 8.30-5pm Monday - Friday. Onsite, modern office location!

Benefits: 23 days annual leave + Bank Holidays, (holiday allowance increases after 2 years service to 25 days, and again at 5 years), Pension, Parking, Private Medical, DIS, +++

Are you highly organised, proactive administrator and ready to take your career to the next level? Our client, a leading organisation in the Building & Construction industry, is on the lookout for a dedicated Team Administrator to join their vibrant team. If you thrive in a fast-paced environment and enjoy being the backbone of a dynamic team, this is the perfect opportunity for you!

About the Role:

As a Team Administrator, you will play a pivotal role in ensuring the smooth day-to-day operations of the department. You will act as the key coordination point providing high-level administrative support to the Director of Consultancy, Operations Manager, and the wider team. Reporting to the Operations Manager, your contributions will be instrumental in managing project documentation, client communications, financial administration, and internal processes.

Key Responsibilities:

Administration & Team Support:

• Provide comprehensive administrative support to the Consultancy team, Operations Manager, and Director.
• Manage incoming client requests and distribute quotation inquiries to the appropriate consultants.
• Coordinate and managing internal team schedules, send out diary invites.

Project & Document Management:

• Set up new projects and relevant information on internal systems and maintain accurate project records.
• Upload, download, and manage project documentation on client portals and internal databases.
• Maintain electronic filing systems, ensuring documentation is organised and easily accessible.

Finance & Reporting:

• Raise and issue invoices for completed consultancy work on in house database.
• Process monthly expenses and weekly timesheets for the Consultancy team.
• Assist with basic financial administration/ data input, liaising with the internal finance team as needed.

Client & Communication Management:

• Be the professional first point of contact for client enquiries via phone and email.
• Manage incoming calls, ensuring effective communication between clients and consultants.
• Maintain strong communication channels to foster positive client relationships.

Office Coordination:

• Support compliance requirements and manage subcontractor documentation as necessary.
• Address client enquiries with professionalism and efficiency.
• Assist with general office administration to ensure smooth daily operations.

Candidate Requirements:

Essential:

• Previous experience within an administrative, office coordination, or team support role.
• Excellent written and verbal communication skills.
• Strong organisation and time-management abilities.
• Ability to prioritise multiple tasks and meet deadlines.
• High attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Why Join This Team?

• Become an integral part of a supportive and enthusiastic team.
• Work in a dynamic environment where no two days are the same.
• Enjoy opportunities for personal and professional growth.
• Contribute to exciting projects in the Building & Construction sector.
• Social and Team events

How to Apply?

If you're ready to bring your administration skills and proactive attitude to a thriving team, we want to hear from you! Apply now for the Team Administrator position online with your latest CV.

This role is being managed by Debbie Foster - Office Angels - Tunbridge Wells - (phone number removed) - (url removed)

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who p