Job Description
Executive Personal Assistant to CEO Mayfair, London | Boutique Investment Firm We are looking for an exceptional Executive Personal Assistant ( with office management) to support the dynamic Founder across both business and private matters including lifestyle management.. This is a fast-paced varied role for someone who thrives in a high-performance environment and enjoys operating as a true right hand. You will be the central point of coordination across the Founder’s business life, private administration and day-to-day office operations, ensuring everything runs seamlessly and efficiently. The role offers significant autonomy, exposure to exciting projects and the opportunity to become deeply embedded within a dynamic and entrepreneurial business. The Role • Extensive diary and inbox management for the Founder • Coordinating complex business and personal schedules, meetings and travel • Acting as a trusted gatekeeper and ensuring priorities are managed effectively • Handling high-level correspondence and communications on behalf of the Founder • Organising travel, restaurants, appointments and personal arrangements with precision and discretion • Supporting with personal administration, lifestyle management and ad hoc errands when required • Preparing meeting agendas, briefing notes and follow-up actions • Assisting with research, project coordination and operational tasks across multiple areas of the business • Liaising with external partners, suppliers and service providers • Supporting with events, conferences, dinners and occasional personal engagements • Overseeing the smooth day-to-day running of the London office • Assisting with onboarding, recruitment and general office operations • Managing expenses, invoicing and administrative tracking About You • Significant experience supporting a HNW, Founder, CEO or senior C-suite executive • Naturally organised with meticulous attention to detail • Highly proactive, responsive and solutions-focused • Able to anticipate needs and operate independently • Comfortable managing both professional and personal matters with absolute discretion • Calm under pressure and adaptable within a fast-moving environment • Strong communication skills, both written and verbal • Emotionally intelligent, polished and highly professional • Enjoys improving processes and taking ownership • Proficient with Microsoft Office and calendar management systems Whilst the role is office based, there could be some opportunity for flexibility to WFH with time