Examinations Coordinator- 35 hours/week

Examinations Coordinator

35 hours per week, 1-year fixed term

Salary Grade 3 – £26,665

Our hybrid working policy offers flexibility while maintaining a strong on-site presence. Staff are required to work from College premises for at least 50% of their contracted hours. The remaining time may be worked remotely, subject to role requirements and operational needs and in agreement with your line manager. This approach supports collaboration, team cohesion and engagement, while also recognising the benefits of home working for productivity and wellbeing.

The post holder will be required to work in College 100% of their contracted hours during the induction period.

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiration, and we are committed to living these values and behaviours through the way we work and interact with each other.

The Role

Reporting through the Examinations Manager to the Head of Assessment and Director of Education and Assessment, the Examinations Coordinator provides an examination coordination service for postgraduate medical, surgical and dental examinations. The post-holder will be allocated to the dental, medical or surgical examinations team, depending on examination allocation but will work across the Unit as necessary. A clear grasp of the full range of examination requirements, in the context of national assessment standards, needs to be developed, allowing the coordinator to follow Standard Operating Procedures (SOPs) for exams, but also to raise queries to the manager where appropriate. The role involves multi-tasking, planning and working both independently and as a team member, and requires strong organisational skills and attention to detail.

About You

• Relevant administrative experience is essential
• A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with modern office and IT systems
• Knowledge of relevant legislation (e.g. GDPR)
• Strong planning and organisational skills
• Strong multi-tasking skills
• Ability to work to strict timescales in order to meet deadlines
• Attention to detail
• Ability to interpret detailed Regulations
• Efficient flexibility
• Proficiently proactive and reactive
• Strong team-worker
• Excellent communication skills
• Good interpersonal skills
• Customer focussed and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner
• Ability to be flexible with working days, agreed in advance through the Examinations Manager, is required to meet the needs of the business.
• Ability to travel in the UK and internationally for up to one week at a time as required

The following are desirable:

• Understanding of the Medical/Educational/Public sector or not-for-profit  environment
• Knowledge of quality assurance and maintenance of standards in relation to examinations
• Demonstrable experience of organising examinations or events including all logistical arrangements as well as examiner engagement and marking/results processing

The full job description can be found on our website.

Benefits

40 days holiday Pension

Life Assurance Benefit

Enhanced Sick Pay, Maternity, Paternity and Adoption pay Wellbeing Benefit

Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a co