Facilities Coordinator - Arlington

• Principle contact for Renovo, cheques and other all contractors coming into the Arlington Building.


• Building and maintaining strong Strategic relationships including meetings, KPIs, SLAs, contract review, and VFM.


• Liaison with internal partners including Care and Support, Finance, Development and Central Operations


• Lead on the property's Health and Safety and Fire Safety compliance


• Training and technical advisor for GMs, colleagues and in liaison with the central team


• Manage the facilities within Arlington.


• Review contract terms and contractor performance on a regular basis to ensure that a value for money, high standard service is consistently achieved.


• Negotiate new contracts with providers as appropriate


• Oversee the Health & Safety - Work Station Assessments within Arlington.


• Responsible for the security and key holding of office buildings. Assist in maintaining video security - Assist in arranging installations, maintenance and call out arrangements of Intruder alarms, fire alarms, access/security control systems within offices


• Implement security procedures regarding building, contents, and staff.


• Oversee contract security in conjunction with Security Company out of hours call out.


• Ensure that all tasks are log via the service now system, send reports when required on a monthly basis's.


• Arrange for office repairs and maintenance to be carried out to appropriate standard and regular


• annual servicing of appliances.

Essential Knowledge, Skills and Experience

• Experience of working within the Housing or Facilities management sector.


• Educated to GCSE level or equivalent


• Good working knowledge of Microsoft Word, Excel and Outlook


• Good inter-personal skills


• The ability to coordinate and direct repair and cleaning teams


• Ability to work on own initiative work under pressure to meet deadlines and deliver projects on time i.e. office relocations - office moves or new offices open / closing


• Ability to be flexibility over working times as out of hour's cover will be required including evenings and weekends for project / building works


• Awareness and commitment to providing a customer focused service


• Build and maintain effective links with all Staff, Contractor and external Customers


• Health and Safety awareness


• Ability to work as part of a team and on own initiative


• Knowledge of current legislation, regulation and best practice and the ability to use this knowledge to develop staff and services

.