Job Description
Administration Assistant
Glasgow City Centre | £26,000 - £28,000 | Monday-Friday, 9am-5pm
Are you an experienced administrator looking for a fresh challenge in a professional environment where your attention to detail really matters?
This is an excellent opportunity to move into a specialist, business critical admin role supporting professional property teams. If you enjoy structured work, producing polished documents, and being the reliable "go‑to" behind the scenes, this could be a strong next step in your career.
What's in It for You
- Salary: £26,000 - £28,000 depending on experience
- Location: Glasgow City Centre
- Working hours: Monday to Friday, 9:00am - 5:00pm
- 30 days annual leave
- Private healthcare
- Cash plan covering dental and optical costs
- Enhanced maternity & paternity leave
- Pension scheme
The Role
As a Team Administrator / Property Administrator, you'll play a key role in supporting surveyors and consultants by ensuring reports, data and client records are produced accurately, professionally and on time.
This role is ideal for someone who enjoys:
- Working with documents, templates and systems
- Producing high‑quality, well‑formatted reports
- Having ownership of their work and being trusted with detail
- A role that's varied but structured - busy, not chaotic
You won't be expected to write technical content - your expertise will be in presentation, structure, compliance and accuracy.
Key Responsibilities
Report & Document Production
- Producing professional reports using templates and dictation (digital and handwritten)
- Formatting documents to a consistently high standard (layout, headings, tables, appendices)
- Working with Excel‑based report templates where technical content is pre‑populated
- Managing large volumes of images:
- Resizing and compressing photos
- Inserting images into reports with correct layout and headings using Adobe
- Quality‑checking valuation and consultancy reports for structure, summaries and formatting
Excel & Systems Support
- Using Excel regularly for reports containing text, tables and calculations
- Formatting cells and making basic formula edits (totals, checks, simple adjustments)
- Working confidently within established templates rather than building spreadsheets from scratch
Client Setup & Compliance
- Setting up new clients and instructions on internal systems
- Completing anti‑money laundering and conflict‑of‑interest checks
- Carrying out due diligence using Companies House and credit‑checking tools
- Supporting fee notes, credit notes and invoicing processes
- Maintaining accurate client and job data across CRM and finance systems (training provided)
Office & General Admin Support
- Diary coordination, including booking travel and accommodation
- Preparing documents (binding, copying, formatting)
- Keeping client files organised, compliant and audit‑ready
- Supporting meeting room bookings within a busy office environment
Systems You'll Use
- Microsoft Word & Excel (used daily)
- Google Workspace (Docs, Gmail)
- Adobe for document and image handling
- CRM and accounting systems (Sage experience helpful, but not essential - training provided)
About You
This role would suit someone who:
- Has experience in an administrative, team support or PA‑style role
- Enjoys detailed, accurate work and takes pride in presentation
- Is confident with Word formatting and Excel beyond basic data entry
- Is organised, dependable and comfortable managing multiple tasks
- Enjoys being part of a professional team and contributing behind the scenes
- Is looking for a role that's varied, stable and genuinely rewarding, with room to develop