Job Description
We are looking for a proactive and organised Administrative Assistant to join our client, a Financial Services firm in the City of London.
Your role will be to help ensure the smooth operation of the office. This part-time, office-based role involves working closely with the Office Manager to keep daily operations running efficiently. The position is well-suited to someone who is detail-oriented, dependable, and enjoys a varied workload, including office coordination, reception tasks, and general administrative support.
The role will include:
Office Administration
- Maintain a clean, organised, and professional office environment in collaboration with the Office Manager.
- Prepare meeting rooms ahead of bookings, including set-up, clearing, supplies, and refreshments if required.
- Manage weekly office shopping and replenish supplies such as kitchen items and stationery.
- Support general office operations and handle ad hoc administrative tasks such as diary management and document formatting.
Company Secretarial Support
- Manage incoming client post, ensuring all correspondence is logged and processed correctly.
- Forward client post to the relevant parties promptly.
- Prepare and send outgoing client post.
- Assist with basic administrative duties related to company secretarial work.
Reception & Front of House
- Provide reception cover when needed, acting as the first point of contact for visitors and phone calls.
- Greet clients and guests professionally and courteously.
- Assist in coordinating guest arrivals, including meeting and directing visitors.
Skills & Experience
- Previous experience in an administrative or office support position is preferred.
- Strong organisational skills and keen attention to detail.
- Excellent communication and interpersonal abilities.
- Capacity to multitask and prioritise responsibilities effectively.
- Professional and approachable manner.
- Comfortable working independently as well as part of a team.
This is a 2-day-a-week role in the office.
With regret, we can only respond to successful applicants.